Senate Bill No. 47
(By Senators Facemyer, Bailey and Smith)
[Introduced January 8, 2003; referred to the Committee on
Government Organization and then to the committee on Finance.]
A BILL to amend article one-b, chapter five of the code of West
Virginia, one thousand nine hundred thirty-one, as amended, by
adding thereto a new section, designated section four-a,
relating to requiring the chief technology officer to maintain
a central cross index of forms used by state agencies;
definitions; and additional powers and duties of the chief
Be it enacted by the Legislature of West Virginia:
That article one-b, chapter five of the code of West Virginia,
one thousand nine hundred thirty-one, as amended, be amended by
adding thereto a new section, designated section four-a, to read as
ARTICLE 1B. CHIEF TECHNOLOGY OFFICER.
§5-1B-4a. Cross index for state agency forms; definitions;
additional powers and duties of the chief technology officer.
(a) Unless the context clearly requires a different meaning,
as used in this section:
(1) "Agency" means any state executive office, department,
division, agency, board, bureau, commission or institution, but
does not include those in the legislative or judicial branch of
state government, those existing pursuant to chapter eighteen,
eighteen-a or eighteen-b of this code or any county, city,
municipal corporation, township, public service district or other
political subdivision of the state;
(2) "Form" means every piece of paper, transparent plate or
film containing information, printed, generated or reproduced by
whatever means with blank spaces left for the entry of additional
information to be used in any transaction involving an agency.
(b) The chief technology officer shall maintain a central
cross index repository of agency forms to promote and provide a
central source of agency forms for common use and availability.
Agencies shall provide, at the request of the chief technology
officer, agency forms which the chief technology officer determines
necessary to meet the requirements of this section.
(c) The chief technology officer may:
(1) Study, develop and establish a program for the
coordination between agencies to develop forms for interagency and
common administrative use;
(2) Review agency forms for grammar, spelling, clerical and
technical correctness and advise agencies of any errors found upon
(3) Develop a comprehensive system of numbering and
cataloguing of agency forms;
(4) Make recommendations to agencies for the economical and
uniform development of forms and recommend measures to avoid undue
creation and reproduction of forms;
(5) Establish and develop a program for the availability of
agency forms through the use of information systems and information
technology, accessible to agencies and the general public, and to
cooperate with and seek the assistance of the director of the
division of purchasing within the department of administration in
the development of the program.
NOTE: This bill requires the Chief Technology Officer to
maintain a central cross index repository of agency forms for
common use and availability and requires agencies to cooperate in
the effort. The Chief Technology Officer is authorized to provide
other services to assure uniform quality and availability of forms.
This section is new; therefore, strike-throughs and
underscoring have been omitted.