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Introduced Version House Bill 3017 History

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H. B. 3017

 

         (By Delegates M. Poling, Paxton, Perry, Smith,

           Shaver, Duke, Ennis, Craig, Pethtel and Williams)


         [Introduced February 4, 2011; referred to the

         Committee on Education then Finance.]

 

 

BILL to repeal §18-23-4a of the Code of West Virginia, 1931, as amended; to repeal §18B-8-3a of said code; to repeal §18B-9-2a, §18B-9-5, §18B-9-7, §18B-9-8, §18B-9-9, §18B-9-10 and §18B-9-12 of said code; to amend and reenact §18B-1-2 of said code; to amend and reenact §18B-1B-4 and §18B-1B-5 of said code; to amend and reenact §18B-2A-3 and §18B-2A-4 of said code; to amend and reenact §18B-2B-3 of said code; to amend and reenact §18B-3-3 of said code; to amend and reenact §18B-4-1 of said code; to amend said code by adding thereto a new section, designated §18B-4-2a; to amend and reenact §18B-7-1, §18B-7-2, §18B-7-3, §18B-7-4, §18B-7-5, §18B-7-6, §18B-7-7, §18B-7-8, §18B-7-9, §18B-7-10, §18B-7-11 and §18B-7-12 of said code; to amend said code by adding thereto four new sections, designated §18B-7-13, §18B-7-14, §18B-7-15 and §18B-7-16; to amend and reenact §18B-8-1, §18B-8-3, §18B-8-4, §18B-8-5 and §18B-8-6 of said code; to amend said code by adding thereto a new section, designated §18B-8-2; to amend and reenact §18B-9-1, §18B-9-2, §18B-9-3 and §18B-9-4 of said code; and to amend said code by adding thereto a new article, designated §18B-9A-1, §18B-9A-2, §18B-9A-3, §18B-9A-4, §18B-9A-5, §18B-9A-6, §18B-9A-7 and §18B-9A-8, all relating to cleaning up and adding language about higher education governance; fixing citations and clearing up the duties of the Higher Education Policy Commission; adding position of Vice Chancellor for Human Resources to the Higher Education Policy Commission; adding duties to higher education governing boards; compensation of chief executive of system of community and technology colleges; higher education personnel generally; and higher education faulty pay, senority and leave rules generally.

Be it enacted by the Legislature of West Virginia:

    That §18-23-4a of the Code of West Virginia, 1931, as amended, be repealed; that §18B-8-3a of said code be repealed; that §18B-9-2a, §18B-9-5, §18B-9-7, §18B-9-8, §18B-9-9, §18B-9-10 and §18B-9-12 of said code be repealed; that §18B-1-2 of said code be amended and reenacted; that §18B-1B-4 and §18B-1B-5 of said code be amended and reenacted; that §18B-2A-3 and §18B-2A-4 of said code be amended and reenacted; that §18B-2B-3 of said code be amended and reenacted; that §18B-3-3 of said code be amended and reenacted; that §18B-4-1 of said code be amended and reenacted; that said code be amended by adding thereto a new section, designated §18B-4-2a; that §18B-7-1, §18B-7-2, §18B-7-3, §18B-7-4, §18B-7-5, §18B-7-6, §18B-7-7, §18B-7-8, §18B-7-9, §18B-7-10, §18B-7-11 and §18B-7-12 of said code be amended and reenacted; that said code be amended by adding thereto four new sections, designated §18B-7-13, §18B-7-14, §18B-7-15 and §18B-7-16; that §18B-8-1, §18B-8-3, §18B-8-4, §18B-8-5 and §18B-8-6 of said code be amended and reenacted; that said code be amended by adding thereto a new section, designated §18B-8-2; that §18B-9-1, §18B-9-2, §18B-9-3 and §18B-9-4 of said code be amended and reenacted; and that said code be amended by adding thereto a new article, designated §18B-9A-1, §18B-9A-2, §18B-9A-3, §18B-9A-4, §18B-9A-5, §18B-9A-6, §18B-9A-7 and §18B-9A-8, all to read as follows:

CHAPTER 18B. HIGHER EDUCATION.

ARTICLE 1. GOVERNANCE.

§18B-1-2. Definitions.

    The following words when used in this chapter and chapter eighteen-c of this code have the meanings ascribed to them unless the context clearly indicates a different meaning:

    (a) "Governing boards" or "boards" means the institutional boards of Governors created pursuant to by section one, article two-a of this chapter;

    (b) "Free-standing community and technical colleges" means Southern West Virginia Community and Technical College, West Virginia Northern Community and Technical College, and Eastern West Virginia Community and Technical College, which may not be operated as branches or off-campus locations of any other state institution of higher education;

    (c) "Community and technical college", in the singular or plural, means the free-standing community and technical colleges and other state institutions of higher education which deliver community and technical college education. This definition includes Southern West Virginia Community and Technical College, West Virginia Northern Community and Technical College, Eastern West Virginia Community and Technical College, New River Community and Technical College, West Virginia University at Parkersburg, The Community and Technical College at West Virginia University Institute of Technology, Blue Ridge Community and Technical College, Marshall Community and Technical College, West Virginia State Community and Technical College and Pierpont Community and Technical College Blue Ridge Community and Technical College, Bridgemont Community and Technical College, Eastern West Virginia Community and Technical College, Kanawha Valley Community and Technical College, Mountwest Community and Technical College, New River Community and Technical College, Pierpont Community and Technical College, Southern West Virginia Community and Technical College, West Virginia Northern Community and Technical College and West Virginia University at Parkersburg;

    (d) "Community and technical college education" means the programs, faculty, administration and funding associated with the delivery of community and technical college education programs;

    (e) "Essential conditions" means those conditions which shall be met by community and technical colleges as provided in section three, article three-c of this chapter;

    (f) "Higher education institution" means any institution as defined by Sections 401(f), (g) and (h) of the federal Higher Education Facilities Act of 1963, as amended;

    (g) "Higher Education Policy Commission", "Policy Commission" or “Commission” means the commission created pursuant to by section one, article one-b of this chapter;

    (h) "Chancellor for Higher Education" means the chief executive officer of the Higher Education Policy Commission employed pursuant to section five, article one-b of this chapter;

    (i) “Chancellor for Community and Technical College Education” means the chief executive officer of the West Virginia Council for Community and Technical College Education employed pursuant to section three, article two-b of this chapter;

    (j) “Chancellor” means the Chancellor for Higher Education where the context refers to a function of the Higher Education Policy Commission. “Chancellor” means Chancellor for Community and Technical College Education where the context refers to a function of the West Virginia Council for Community and Technical College Education;

    (k) "Institutional operating budget" or "operating budget" means for any fiscal year an institution’s total unrestricted education and general funding from all sources, in the prior fiscal year, including, but not limited to, tuition and fees and legislative appropriation, and any adjustments to that funding as approved by the commission or council based on comparisons with peer institutions or to reflect consistent components of peer operating budgets;

    (l) "Community and technical college education program" means any college-level course or program beyond the high school level provided through a public institution of higher education resulting in or which may result in a two-year associate degree award including an associate of arts, an associate of science and an associate of applied science; certificate programs and skill sets; developmental education; continuing education; collegiate credit and noncredit workforce development programs; and transfer and baccalaureate parallel programs. All programs are under the jurisdiction of the council. Any reference to "post-secondary vocational education programs" means community and technical college education programs as defined in this subsection;

    (m) "Rule" or "rules" means a regulation, standard, policy or interpretation of general application and future effect;

    (n) “Vice Chancellor for Administration” means the person employed in accordance with section two, article four of this chapter. Any reference in this chapter or chapter eighteen-c of this code to “Senior Administrator” means Vice Chancellor for Administration;

    (o) “Vice Chancellor for Human Resources” means the person employed in accordance with section two-a, article four of this chapter;

    (o) (p) "State college" means Bluefield State College, Concord University, Fairmont State University, Glenville State College, Shepherd University, West Liberty State College University or West Virginia State University;

    (p) (q) "State institution of higher education" means any university, college or community and technical college under the jurisdiction of a governing board as that term is defined in this section;

    (q) (r) “Board of visitors” means the advisory board previously appointed for the West Virginia Graduate College and the advisory board previously appointed for West Virginia University Institute of Technology, which provide guidance to the Marshall University Graduate College and West Virginia University Institute of Technology, respectively;

    (r) (s) "Institutional compact" means the compact between the commission or council and a state institution of higher education under its jurisdiction, as described in section six, article one-d of this chapter;

    (s) (t) "Peer institutions", "peer group" or "peers" means public institutions of higher education used for comparison purposes and selected by the commission pursuant to section three, article one-a of this chapter;

    (t) (u) "Administratively linked community and technical college" means a state institution of higher education delivering community and technical college education and programs which has maintained a contractual agreement to receive essential services from another accredited state institution of higher education prior to July 1, 2008;

    (u) (v) "Sponsoring institution" means a state institution of higher education that maintained an administrative link to a community and technical college providing essential services prior to July 1, 2008. This definition includes institutions whose governing boards had under their jurisdiction a community and technical college, regional campus or a division delivering community and technical college education and programs;

    (v) (w) "Collaboration" means entering into an agreement with one or more providers of education services in order to enhance the scope, quality or efficiency of education services;

    (w) (x) "Broker" or "brokering" means serving as an agent on behalf of students, employers, communities or responsibility areas to obtain education services not offered at that institution. These services include courses, degree programs or other services contracted through an agreement with a provider of education services either in-state or out-of-state;

    (x) (y) “Council” means the West Virginia Council for Community and Technical College Education created pursuant to by article two-b of this chapter;

    (y) (z) “West Virginia Consortium for Undergraduate Research and Engineering” or “West Virginia CURE” means the collaborative planning group established pursuant to by article one-c of this chapter;

     (z) (aa) “Advanced technology center” means a facility established under the direction of an independent community and technical college or the council for the purpose of implementing and delivering education and training programs for high-skill, high-performance Twenty-first Century workplaces;

    (aa) (bb) “Statewide network of independently accredited community and technical colleges” or “community and technical college network” means the state institutions of higher education under the jurisdiction of the West Virginia Council for Community and Technical College Education which are independently accredited or are seeking independent accreditation by the regional accrediting agency, each governed by its own independent governing board, and each having a core mission of providing affordable access to and delivering high quality community and technical education in every region of the state;

     (bb) (cc) “Independent community and technical college” means a state institution of higher education under the jurisdiction of the council which is independently accredited or seeking independent accreditation, is governed by its own independent governing board, and may not be operated as a branch or off-campus location of any other state institution of higher education. This definition includes Blue Ridge Community and Technical College, The Community and Technical College at West Virginia University Institute of Technology, Eastern West Virginia Community and Technical College, Marshall Community and Technical College, New River Community and Technical College, Pierpont Community and Technical College, Southern West Virginia Community and Technical College, West Virginia Northern Community and Technical College, West Virginia State Community and Technical College, and West Virginia University at Parkersburg Blue Ridge Community and Technical College, Bridgemont Community and Technical College, Eastern West Virginia Community and Technical College, Kanawha Valley Community and Technical College, Mountwest Community and Technical College, New River Community and Technical College, Pierpont Community and Technical College, Southern West Virginia Community and Technical College, West Virginia Northern Community and Technical College and West Virginia University at Parkersburg; and

    (cc) (dd) “Dual credit course” or “dual enrollment course” is means a credit-bearing college-level course offered in a high school by a state institution of higher education for high school students in which the students are concurrently enrolled and receiving credit at the secondary level.

ARTICLE 1B. HIGHER EDUCATION POLICY COMMISSION.

§18B-1B-4. Powers and duties of Higher Education Policy Commission.

    (a) The primary responsibility of the commission is to develop, establish and implement policy that will achieve the goals, and objectives and priorities found in section one-a, article one and article one-d of this chapter. The commission shall exercise its authority and carry out its responsibilities in a manner that is consistent and not in conflict with the powers and duties assigned by law to the West Virginia Council for Community and Technical College Education and the powers and duties assigned to the governing boards. of Marshall University and West Virginia University, respectively. To that end, the commission has the following powers and duties relating to the institutions governing boards under its jurisdiction:

    (1) Develop, oversee and advance the public policy agenda pursuant to section one, article one-a article one-d of this chapter to address major challenges facing the state, including, but not limited to, the following:

    (A) The goals, and objectives and priorities found established in section one-a, article one of this chapter and including specifically those goals, and objectives and priorities pertaining to the compacts created pursuant to section two seven, article one-a one-d of this chapter; and to develop and implement

    (B) Development and implementation of the master plan described in section nine of this five, article one-d of this chapter for the purpose of accomplishing the mandates of this section;

    (2) Develop, oversee and advance the promulgation and implementation jointly with the council of a financing policy rule for state institutions of higher education in West Virginia under its jurisdiction. The policy rule shall meet the following criteria:

    (A) Provide for an adequate level of education educational and general funding for institutions pursuant to section five, article one-a of this chapter;

    (B) Serve to maintain institutional assets, including, but not limited to, human and physical resources and eliminating deferred maintenance;

    (C) Invest and provide incentives for achieving the priority goals in the public policy agenda, including, but not limited to, those found in section one-a, article one of this chapter; and

    (D) Incorporate the plan for strategic funding to strengthen capacity for support of community and technical college education established by the West Virginia Council for Community and Technical College Education pursuant to the provisions of section six, article two-b of this chapter;

    (3) In collaboration with the council, create a policy leadership structure capable of the following actions:

    (A) Developing, building public consensus around and sustaining attention to a long-range public policy agenda. In developing the agenda, the commission and council shall seek input from the Legislature and the Governor and specifically from the State Board of Education and local school districts in order to create the necessary linkages to assure smooth, effective and seamless movement of students through the public education and post-secondary education systems and to ensure that the needs of public school courses and programs can be fulfilled by the graduates produced and the programs offered;

    (B) Ensuring that the governing boards carry out their duty effectively to govern the individual institutions of higher education; and

    (C) Holding the higher education institutions governing boards and the higher education systems as a whole accountable for accomplishing their missions and implementing the provisions of the their compacts;

    (4) Develop and adopt each institutional compact for the governing boards under its jurisdiction;

    (5) Review and adopt the annual updates of the institutional compacts;

    (6) Serve as the accountability point to state policy leaders:

    (A) The Governor for implementation of the public policy agenda; and

    (B) The Legislature by maintaining a close working relationship with the legislative leadership and the Legislative Oversight Commission on Education Accountability;

    (7) Jointly with the council, promulgate legislative rules pursuant to article three-a, chapter twenty-nine-a of this code to fulfill the purposes of section five, article one-a of this chapter;

    (8) Establish and implement a peer group for each institution as described in section three, article one-a of this chapter;

    (9) Establish and implement the benchmarks and performance indicators necessary to measure institutional achievement towards progress in achieving state policy priorities and institutional missions pursuant to section two, article one-a seven, article one-d of this chapter;

    (10) Annually Report to the Legislature and to the Legislative Oversight Commission on Education Accountability annually during the January interim meetings meeting period on a date and at a time and location to be determined by the President of the Senate and the Speaker of the House of Delegates. The report shall address at least the following:

    (A) The performance of its system of higher education during the previous fiscal year, including, but not limited to, progress in meeting goals stated in the compacts and progress of the institutions and the higher education system as a whole in meeting the goals, and objectives and priorities set forth in section one-a, article one and article one-d of this chapter and in the commission’s master plan and institutional compacts;

    (B) An analysis of enrollment data collected pursuant to section one, article ten of this chapter and recommendations for any changes necessary to assure access to high-quality, high-demand education programs for West Virginia residents;

    (C) (B) The Commission’s priorities established for new operating and capital investment investments needs pursuant to subdivision (11) of this subsection and the justification for such the priority;

    (D) (C) Recommendations of the commission for statutory changes needed necessary or expedient to further the achieve state goals, and objectives and priorities; set forth in section one-a, article one of this chapter;

    (11) Establish a formal process for identifying needs for capital investments investment needs and for determining priorities for these investments for consideration by the Governor and the Legislature as part of the appropriation request process pursuant to article nineteen of this chapter. It is the responsibility of the commission to assure a fair distribution of funds for capital projects between the commission and the council. To that end the commission shall take the following steps:

    (A) Receive the list of priorities developed by the council for capital investment for the institutions under the council’s jurisdiction pursuant to subsection (b), section six, article two-b of this chapter;

    (B) Place the ranked list of projects on the agenda for action within sixty days of the date on which the list was received;

    (C) Select a minimum of three projects from the list submitted by the council to be included on the ranked list established by the commission. At least one of the three projects selected must come from the top two priorities established by the council;

    (12) Maintain guidelines for institutions to follow concerning extensive capital project management except the governing boards of Marshall University and West Virginia University are not subject to the provisions of this subdivision as it relates to the state institutions of higher education known as Marshall University and West Virginia University. The guidelines shall provide a process for developing capital projects, including, but not limited to, the notification by an institution to the commission of any proposed capital project which has the potential to exceed one million dollars in cost. Such a project may not be pursued by an institution without the approval of the commission. An institution may not participate directly or indirectly with any public or private entity in any capital project which has the potential to exceed one million dollars in cost;

    (12) Develop standards and evaluate governing board requests for capital project financing in accordance with article nineteen of this chapter;

    (13) Ensure that governing boards manage capital projects and facilities needs effectively, including review and approval or disapproval of capital projects, in accordance with article nineteen of this chapter.

    (13) (14) Acquire legal services as are considered necessary, including representation of the commission, its institutions, governing boards, employees and officers before any court or administrative body, notwithstanding any other provision of this code to the contrary. The counsel may be employed either on a salaried basis or on a reasonable fee basis. In addition, the commission may, but is not required to, call upon the Attorney General for legal assistance and representation as provided by law;

    (14) (15) Employ a Chancellor for Higher Education pursuant to section five of this article;

    (15) (16) Employ other staff as necessary and appropriate to carry out the duties and responsibilities of the commission and the council, in accordance with the provisions of article four of this chapter;

    (16) (17) Provide suitable offices in Kanawha County for the chancellor, vice chancellors and other staff;

    (17) (18) Advise and consent in the appointment of the presidents of the institutions of higher education under its jurisdiction pursuant to section six of this article. The role of the commission in approving an institutional president is to assure through personal interview that the person selected understands and is committed to achieving the goals, and objectives and priorities as set forth in the institutional compact, and in section one-a, article one and article one-d of this chapter;

    (18) (19) Approve the total compensation package from all sources for presidents of institutions under its jurisdiction, as proposed by the governing boards. The governing boards must shall obtain approval from the commission of the total compensation package both when institutional presidents are employed initially and afterward when any change is made in the amount of the total compensation package;

    (19) (20) Establish and implement the policy of the state to assure that parents and students have sufficient information at the earliest possible age on which to base academic decisions about what is required for students to be successful in college, other post-secondary education and careers related, as far as possible, to results from current assessment tools in use in West Virginia;

    (20) (21) Approve and implement a uniform standard jointly with the council to determine which students shall be placed in remedial or developmental courses. The standard shall be aligned with college admission tests and assessment tools used in West Virginia and shall be applied uniformly by the governing boards throughout the public higher education system. The chancellors shall develop a clear, concise explanation of the standard which they shall communicate to the State Board of Education and the State Superintendent of Schools;

    (21) Review and approve or disapprove capital projects as described in subdivision (11) of this subsection;

    (22) Jointly with the council, develop and implement an oversight plan to manage systemwide technology such as the following by:

    (A) Expanding distance learning and technology networks to enhance teaching and learning, promote access to quality educational offerings with minimum duplication of effort; and

    (B) Increasing the delivery of instruction to nontraditional students, to provide services to business and industry and increase the management capabilities of the higher education system.

    (C) Notwithstanding any other provision of law or this code to the contrary, the council, commission and state institutions of higher education governing boards are not subject to the jurisdiction of the Chief Technology Officer for any purpose;

    (23) Establish and implement policies and procedures to ensure that students a student may transfer and apply toward the requirements for a bachelor’s degree the maximum number of credits earned at any regionally accredited in-state or out-of-state community and technical college with as few requirements to repeat courses or to incur additional costs as is are consistent with sound academic policy;

    (24) Establish and implement policies and procedures to ensure that students a student may transfer and apply toward the requirements for a degree the maximum number of credits earned at any regionally accredited in-state or out-of-state higher education institution with as few requirements to repeat courses or to incur additional costs as is are consistent with sound academic policy;

    (25) Establish and implement policies and procedures to ensure that students a student may transfer and apply toward the requirements for a master’s degree the maximum number of credits earned at any regionally accredited in-state or out-of-state higher education institution with as few requirements to repeat courses or to incur additional costs as is are consistent with sound academic policy;

    (26) Establish and implement policies and programs, in cooperation with the council and the institutions of higher education governing boards, through which students a student who have has gained knowledge and skills through employment, participation in education and training at vocational schools or other education institutions, or Internet-based education programs, may demonstrate by competency-based assessment that they have he or she has the necessary knowledge and skills to be granted academic credit or advanced placement standing toward the requirements of an associate associate’s degree or a bachelor’s degree at a state institution of higher education;

    (27) Seek out and attend regional, national and international meetings and forums on education and workforce development-related topics as, in the commission’s discretion, is are critical for the performance of their duties as members, for the purpose of keeping abreast of education trends and policies to aid it in developing the policies for this state to meet the established education goals, and objectives and priorities pursuant to section one-a, article one and article one-d of this chapter;

    (28) Develop, establish Promulgate and implement a rule for higher education governing boards and institutions to follow when considering capital projects pursuant to article nineteen of this chapter; The guidelines shall assure that the governing boards and institutions do not approve or promote capital projects involving private sector businesses which would have the effect of reducing property taxes on existing properties or avoiding, in whole or in part, the full amount of taxes which would be due on newly-developed or future properties;

    (29) Consider and submit to the appropriate agencies of the executive and legislative branches of state government a budget an appropriation request that reflects recommended appropriations from for the commission and the institutions governing boards under its jurisdiction. The commission shall submit as part of its budget proposal appropriation request the separate recommended appropriations appropriation request it received from the council, both for the council and for the institutions governing boards under the council’s jurisdiction. The commission annually shall submit the proposed institutional allocations based on each institution’s progress toward meeting the goals of its institutional compact;

    (30) The commission has the authority to may assess institutions under its jurisdiction, including the state institutions of higher education known as Marshall University and West Virginia University, for the payment of expenses of the commission or for the funding of statewide higher education services, obligations or initiatives related to the goals set forth for the provision of public higher education in the state;

    (31) Promulgate rules allocating reimbursement of appropriations, if made available by the Legislature, to institutions of higher education governing boards for qualifying noncapital expenditures incurred in the provision of providing services to students with physical, learning or severe sensory disabilities;

    (32) Make appointments to boards and commissions where this code requires appointments from the state College System Board of Directors or the University of West Virginia System Board of Trustees which were abolished effective June 30, 2000, except in those cases where the required appointment has a specific and direct connection to the provision of community and technical college education, the appointment shall be made by the council. Notwithstanding any provisions of this code to the contrary, the commission or the council may appoint one of its own members or any other citizen of the state as its designee. The commission and council shall appoint the total number of persons in the aggregate required to be appointed by these previous governing boards;

    (33) Pursuant to the provisions of article three-a, chapter twenty-nine-a of this code and section six, article one of this chapter, promulgate rules as necessary or expedient to fulfill the purposes of this chapter. The commission and the council shall promulgate a uniform joint legislative rule for the purpose purposes of standardizing, as much as possible, the administration of personnel matters among the institutions of higher education and implementing the provisions of articles seven, eight, nine and nine-a of this chapter;

    (34) Determine when a joint rule among the governing boards of the institutions under its jurisdiction is necessary or required by law and, in those instances, in consultation with the governing boards of all the institutions under its jurisdiction, promulgate the joint rule;

    (35) In consultation with the governing boards of Marshall University and West Virginia University, Promulgate and implement a policy rule jointly with the council whereby course credit earned at a community and technical college transfers for program credit at any other state institution of higher education and is not limited to fulfilling a general education requirement;

    (36) Promulgate a joint rule with the council establishing tuition and fee policy for all institutions of higher education other than state institutions of higher education known as Marshall University and West Virginia University which are subject to the provisions of section one, article ten of this chapter. The rule shall include, but is not limited to, the following:

    (A) Comparisons with peer institutions;

    (B) Differences among institutional missions;

    (C) Strategies for promoting student access;

    (D) Consideration of charges to out-of-state students; and

    (E) Such other policies as the commission and council consider appropriate;

    (37) Implement general disease awareness initiatives to educate parents and students, particularly dormitory residents, about meningococcal meningitis; the potentially life-threatening dangers of contracting the infection; behaviors and activities that can increase risks; measures that can be taken to prevent contact or infection; and potential benefits of vaccination. The commission shall encourage institutions governing boards that provide medical care to students to provide access to the vaccine for those who wish to receive it; and

    (38) Notwithstanding any other provision of this code to the contrary sell, lease, convey or otherwise dispose of all or part of any real property which it may own that it owns, either by contract or at public auction, and to retain the proceeds of any such sale or lease: Provided, That: in accordance with article nineteen of this chapter.

    (A) The commission may not sell, lease, convey or otherwise dispose of any real property without first:

    (i) Providing notice to the public in the county in which the real property is located by a Class II legal advertisement pursuant to section two, article three, chapter fifty-nine of this code;

    (ii) Holding a public hearing on the issue in the county in which the real property is located; and

    (iii) Providing notice to the Joint Committee on Government and Finance; and

    (B) Any proceeds from the sale, lease, conveyance or other disposal of real property that is used jointly by institutions or for statewide programs under the jurisdiction of the commission or the council shall be transferred to the General Revenue Fund of the state.

    (b) In addition to the powers and duties listed in subsection (a) of this section, the commission has the following general powers and duties related to its role in developing, articulating and overseeing the implementation of the public policy agenda:

    (1) Planning and policy leadership, including a distinct and visible role in setting the state’s policy agenda and in serving as an agent of change;

    (2) Policy analysis and research focused on issues affecting the system as a whole or a geographical region thereof of the system;

    (3) Development and implementation of institutional mission definitions, including use of incentive funds to influence institutional behavior in ways that are consistent with public priorities;

    (4) Academic program review and approval for institutions governing boards under its jurisdiction. including The review and approval includes use of institutional missions as a template to judge the appropriateness of both new and existing programs and the authority to implement needed changes. The commission’s authority to review and approve for either the state institution of higher education known as Marshall University or West Virginia University is limited to programs that are proposed to be offered at a new location not presently served by that institution;

    (5) Distribution of funds appropriated to the commission, including incentive and performance-based funding funds;

    (6) Administration of state and federal student aid programs under the supervision of the vice chancellor for administration, including promulgation of any rules necessary to administer those programs;

    (7) Serving as the agent to receive and disburse public funds when a governmental entity requires designation of a statewide higher education agency for this purpose;

    (8) Development, establishment and implementation of Developing, establishing and implementing information, assessment, and accountability and personnel systems, including maintenance of maintaining statewide data systems that facilitate long-term planning and accurate measurement of strategic outcomes and performance indicators;

    (9) Jointly with the council, developing, establishing promulgating and implementing policies rules for licensing and oversight for both public and private degree-granting and nondegree-granting institutions that provide post-secondary education courses or programs in the state; pursuant to the findings and policy recommendations required by section eleven of this article;

    (10) Development, implementation and oversight of Developing, implementing and overseeing statewide and region-wide regional projects and initiatives related to providing post-secondary education at the baccalaureate level and above such as those using funds from federal categorical programs or those using incentive and performance-based funding funds from any source; and

    (11) Quality assurance that intersects with all other duties of the commission particularly in the areas of research, data collection and analysis, personnel administration, planning, policy analysis, program review and approval, budgeting and information and accountability systems.

    (c) In addition to the powers and duties provided in subsections (a) and (b) of this section and any other powers and duties as may be assigned to it by law, the commission has such other powers and duties as may be necessary or expedient to accomplish the purposes of this article.

    (d) The commission is authorized to may withdraw specific powers of any a governing board of an institution under its jurisdiction for a period not to exceed two years, if the commission makes a determination determines that any of the following conditions exist:

    (1) The governing board has failed for two consecutive years to develop or implement an institutional compact as required in article one one-d of this chapter;

    (2) The commission has received information, substantiated by independent audit, of significant mismanagement or failure to carry out the powers and duties of the board of Governors governing board according to state law; or

    (3) Other circumstances which, in the view of the commission, severely limit the capacity of the board of Governors governing board to exercise its powers or carry out its duties and responsibilities.

    The commission may not withdraw specific powers for a period of withdrawal of specific powers may not exceed exceeding two years. During which time the commission is authorized to the withdrawal period, the commission shall take all steps necessary to reestablish the conditions for restoration of restore sound, stable and responsible institutional governance.

§18B-1B-5. Employment of Chancellor for Higher Education; office; powers and duties generally; employment of Vice Chancellors and other staff.

    (a) The commission, created pursuant to by section one of this article, shall employ a Chancellor for Higher Education who is the Chief Executive Officer of the Commission and who serves at its will and pleasure.

    (b) The commission shall set the qualifications for the position of Chancellor and, when a vacancy occurs, shall conduct a thorough nationwide search for qualified candidates. A qualified candidate is one who meets at least the following criteria:

    (1) Possesses an excellent academic and administrative background;

    (2) Demonstrates strong communication skills;

    (3) Has significant experience and an established national reputation as a professional in the field of higher education;

    (4) Is free of institutional or regional biases; and

    (5) Holds or retains no other administrative position within a system of higher education while employed as chancellor.

    (c) The commission shall conduct written performance evaluations of the chancellor annually and may offer the chancellor a contract not to exceed three years. At the end of each contract period, the commission shall review the evaluations and make a determination by vote of its members on continuing employment and compensation level.

    (d) When filling a vacancy in the position of chancellor, the commission shall enter into an initial employment contract for one year with the candidate selected. At the end of the initial contract period, and each contract period thereafter, the commission shall review the evaluations and make a determination by vote of its members on continuing employment and compensation level for the chancellor.

    (e) The commission sets the chancellor’s salary. The salary may not exceed by more than twenty percent the average annual salary of chief executive officers of state systems of higher education in the states that comprise the membership of the Southern Regional Education Board.

    (f) The commission may employ a Vice Chancellor for Health Sciences who serves at the will and pleasure of the commission. The Vice Chancellor for Health Sciences shall coordinate the West Virginia University School of Medicine, the Marshall University School of Medicine and the West Virginia School of Osteopathic Medicine and also shall provide assistance to the governing boards on matters related to medical education and health sciences. The Vice Chancellor for Health Sciences shall perform all duties assigned by the chancellor, the commission and state law. In the case of a vacancy in the office of Vice Chancellor of Health Sciences, the duties assigned to this office by law are the responsibility of the chancellor or a designee.

    (g) The commission shall employ a Vice Chancellor for Administration pursuant to section two, article four of this chapter.

    (h) The commission shall employ a Vice Chancellor for Human Resources pursuant to section two-a, article four of this chapter. Additionally, the commission shall employ a Director of Classification, Compensation and Human Resources Information Systems, if practicable, by October 1, 2011. The director shall report to the Vice Chancellor for Human Resources and perform duties as assigned by the Vice Chancellor, the chancellors, the commission, the council or by law.

    (h) (i) The commission may employ a Vice Chancellor for State Colleges who serves at the will and pleasure of the commission. It is the duty and responsibility of At a minimum, the Vice Chancellor for State Colleges to shall perform the following duties:

    (1) Provide assistance to the commission, the chancellor and the state colleges on matters related to or of interest and concern to these institutions;

    (2) Advise, assist and consult regularly with the institutional presidents and institutional boards of Governors governing boards of each state college;

    (3) Serve as an advocate and spokesperson for the state colleges to represent them and to make their interests, views and issues known to the chancellor, the commission and governmental agencies;

    (4) Perform all duties assigned by the chancellor, the commission and state law.

    In addition, the Vice Chancellor for State Colleges has the responsibility and the duty to shall provide staff assistance to the institutional presidents and governing boards to the extent practicable.

    (i) (j) On behalf of the commission, the chancellor may enter into agreements with any state agency or political subdivision of the state, any state higher education institution of higher education or any other person or entity to enlist staff assistance to implement the powers and duties assigned by the commission or by state law.

    (j) (k) The chancellor is responsible for the daily operations of the commission and has the following responsibilities relating to the commission and the institutions governing boards under its jurisdiction:

    (1) To carry out policy and program directives of the commission;

    (2) To develop and submit annual reports on the implementation plan to achieve the goals and objectives set forth in section one-a, article one and article one-d of this chapter, and in the institutional compacts;

    (3) To prepare and submit to the commission for its approval the proposed budget of the commission including the offices of the chancellor and the vice chancellors;

    (4) To assist the governing boards in developing rules, subject to the provisions of section six, article one of this chapter. Nothing in this chapter requires the rules of the governing boards to be filed pursuant to the rule-making procedures provided in article three-a, chapter twenty-nine-a of this code. The commission and the council, either separately or jointly as appropriate, are responsible for ensuring that any policy which is required to be uniform across the institutions is applied in a uniform manner;

    (5) To perform all other duties and responsibilities assigned by the commission or by state law.

    (k) (l) The chancellor shall be reimbursed for all actual and necessary expenses incurred in the performance of all assigned duties and responsibilities.

    (l) (m) The chancellor, with the commission, advises the Legislature on matters of higher education in West Virginia. The chancellor shall work closely with the Legislative Oversight Commission on Education Accountability and with the elected leadership of the state to ensure that they are fully informed about higher education issues and that the commission fully understands the goals, objectives and priorities for higher education that the Legislature has established by law.

    (m) (n) The chancellor may design and develop for consideration by the commission new statewide or regional region-wide initiatives in accordance with the goals set forth in section one-a, article one and article one-d of this chapter, and the public policy agenda articulated by the commission. In those instances where the initiatives to be proposed have a direct and specific impact or connection to community and technical college education as well as to baccalaureate and graduate education, the Chancellor for Higher Education and the Chancellor for Community and Technical College Education shall design and develop the initiatives jointly for consideration by the commission and the council.

    (n) (o) To further the goals of cooperation and coordination between the commission and the State Board of Education, the chancellor serves as an ex officio, nonvoting member of the state board. The chancellor shall work closely with members of the State Board of Education and with the State Superintendent of Schools to assure that the following goals are met:

    (1) Development and implementation of a seamless kindergarten-through-college system of education; and

    (2) Appropriate coordination of missions and programs.

    To further the goals of cooperation and coordination between the Commission and the State Board of Education, the chancellor serves as an ex officio, nonvoting member of the State Board of Education.

ARTICLE 2A. INSTITUTIONAL BOARDS OF GOVERNORS.

§18B-2A-3. Supervision of governing boards; promulgation of rules.

    (a) The governing boards are subject to the supervision of the commission or the council, as appropriate, except for in those instances where specific statutory exceptions are granted by law to the governing boards of Marshall University and West Virginia University. as it relates to the state institutions of higher education known as Marshall University and West Virginia University

    (b) The governing boards of all state institutions of higher education are subject to the provisions of law that relate to the administration of personnel matters including, specifically, articles seven, eight, nine and nine-a of this chapter and to rules promulgated and adopted in accordance with these provisions.

    (c) The Chancellor for Higher Education and the Chancellor for Community and Technical College Education, under the supervision of their respective boards, are responsible for the coordination of policies, and purposes and rules of the governing boards and shall provide for and facilitate sufficient interaction among the governing boards and between the governing boards and the State Board of Education to meet the goals and objectives provided in the compacts and in section one-a, article one and article one-d of this chapter.

    (b) (d) The governing boards and the State Board of Education shall provide any and all information requested by the commission or and the council, whether the request is made separately or jointly, in an appropriate format and in a timely manner.

§18B-2A-4. Powers and duties of governing boards generally.

    Each governing board separately has the following powers and duties:

    (a) Determine, control, supervise and manage the financial, business and education policies and affairs of the state institution of higher education under its jurisdiction;

    (b) Develop a master plan for the institution under its jurisdiction.

    (1) The ultimate responsibility for developing and updating the each master plans plan at the institutional institution level resides with the board of Governors governing board, but the ultimate responsibility for approving the final version of the institutional each master plans plan, including periodic updates, resides with the commission or council, as appropriate.

    (2) Each master plan shall include, but is not be limited to, the following:

    (A) A detailed demonstration of how the master plan will be used to meet the goals, and objectives and priorities of the institutional compact;

    (B) A well-developed set of goals, objectives and priorities outlining missions, degree offerings, resource requirements, physical plant needs, personnel needs, enrollment levels and other planning determinates and projections necessary in a plan to assure that the needs of the institution’s area of responsibility for a quality system of higher education are addressed;

    (C) Document Documentation the involvement of showing how the governing board involved the commission or council, as appropriate, institutional constituency groups, clientele of the institution and the general public in the development of all segments of the institutional master plan.

    (3) The plan shall be established for periods of not less fewer than three nor more than five years and shall be revised periodically as necessary, including the addition or deletion of adding or deleting degree programs as the governing board in the its discretion of the appropriate governing board, are determines is necessary;

    (c) Develop a ten-year campus development plan in accordance with article nineteen of this chapter.

    (c) (d) Prescribe for the institution under its jurisdiction, in accordance with its master plan and compact, specific functions and responsibilities to achieve the goals, objectives and priorities established in articles one and one-d of this chapter to meet the higher education needs of its area of responsibility and to avoid unnecessary duplication;

    (d) (e) Direct the preparation of a budget an appropriation request for the institution under its jurisdiction, which relates directly to missions, goals and projections as found in the institutional master plan and the institutional compact;

    (e) (f) Consider, revise and submit to the commission or council, as appropriate, a budget an appropriation request on behalf of the institution under its jurisdiction;

    (f) (g) Review, at least every five years, all academic programs offered at the institution under its jurisdiction. The review shall address the viability, adequacy and necessity of the programs in relation to established state goals, objectives and priorities, the institutional master plan, the institutional compact and the education and workforce needs of its responsibility district. As a part of the review, each governing board shall require the institution under its jurisdiction to conduct periodic studies of its graduates and their employers to determine placement patterns and the effectiveness of the education experience. Where appropriate, these studies should coincide with the studies required of many academic disciplines by their accrediting bodies;

    (g) (h) Ensure that the sequence and availability of academic programs and courses offered by the institution under its jurisdiction is such that students have the maximum opportunity to complete programs in the time frame normally associated with program completion. Each governing board is responsible to see that the needs of nontraditional college-age students are appropriately addressed and, to the extent it is possible for the individual governing board to control, to assure core course work completed at the institution under its jurisdiction is transferable to any other state institution of higher education for credit with the grade earned;

    (h) (i) Subject to the provisions of article one-b of this chapter, approve the teacher education programs offered in at the institution under its control. In order to permit graduates of teacher education programs to receive a degree from a nationally accredited program and in order to prevent expensive duplication of program accreditation, the commission may select and use one nationally recognized teacher education program accreditation standard as the appropriate standard for program evaluation;

    (i) (j) Use Involve faculty, students and classified employees in institutional institution-level planning and decision-making when those groups are affected;

    (j) (k) Subject to the provisions of federal law and pursuant to the provisions of article articles seven, eight, nine and nine-a of this chapter and to rules adopted by the commission and the council, administer a system for the management of personnel matters, including, but not limited to, personnel classification, compensation and discipline for employees at the institution under its jurisdiction;

    (k) (l) Administer a system for hearing employee grievances and appeals. Notwithstanding any other provision of this code to the contrary, the procedure established in article two, chapter six-c of this code is the exclusive mechanism for hearing prospective employee grievances and appeals;

    (l) (m) Solicit and use or expend voluntary support, including financial contributions and support services, for the institution under its jurisdiction;

    (m) (n) Appoint a president for the institution under its jurisdiction subject to the provisions of section six, article one-b of this chapter;

    (n) (o) Conduct written performance evaluations of the president pursuant to section six, article one-b of this chapter;

    (o) (p) Employ all faculty and staff at the institution under its jurisdiction. The employees operate under the supervision of the president, but are employees of the governing board;

    (p) (q) Submit to the commission or council, as appropriate, no later than the first day of November of each year an annual report of the performance of the institution under its jurisdiction during the previous fiscal year as compared to established state goals, objectives, and priorities, and goals stated in its master plan and institutional compact any data or reports requested by the commission or council, as appropriate, within the time frame set by the commission or council;

    (q) (r) Enter into contracts or consortium agreements with the public schools, private schools or private industry to provide technical, vocational, college preparatory, remedial and customized training courses at locations either on campuses of the public institution of higher education or at off-campus locations in the institution’s responsibility district. To accomplish this goal, the governing boards may share resources among the various groups in the community;

    (r) (s) Provide and transfer funding funds and property to certain corporations pursuant to section ten, article twelve of this chapter;

    (s) (t) Delegate, with prescribed standards and limitations, the part of its power and control over the business affairs of the institution to the president in any case where it considers the delegation necessary and prudent in order to enable the institution to function in a proper and expeditious manner and to meet the requirements of its master plan and institutional compact. If a governing board elects to delegate any of its power and control under the provisions of this subsection, it shall enter the delegation in the minutes of the meeting when the decision was made and shall notify the commission or council, as appropriate. Any delegation of power and control may be rescinded by the appropriate governing board, the commission or council, as appropriate, at any time, in whole or in part; except that the commission may not revoke delegations of authority made by the governing boards of Marshall University or West Virginia University. as they relate to the state institutions of higher education known as Marshall University and West Virginia University;

    (t) (u) Unless changed by the commission or the council, as appropriate, continue to abide by existing rules setting forth standards for acceptance of accepting advanced placement credit for the institution under its jurisdiction. Individual departments at a state institution of higher education, with may, upon approval of the institutional faculty senate, may require higher scores on the advanced placement test than scores designated by the governing board when the credit is to be used toward meeting a requirement of the core curriculum for a major in that department;

    (u) (v) Consult, cooperate and work coordinate with the State Treasurer and the State Auditor to update as necessary and maintain an efficient and cost-effective system for the financial management and expenditure of special appropriated and nonappropriated revenue and appropriated state funds at the institution under its jurisdiction. that ensures The system shall ensure that properly submitted requests for payment be are paid on or before the due date but, in any event, within fifteen days of receipt in the State Auditor’s Office;

    (v) (w) In consultation with the appropriate chancellor and the Secretary of the Department of Administration, develop, update as necessary and maintain a plan to administer a consistent method of conducting personnel transactions, including, but not limited to, hiring, dismissal, promotions, changes in salary or compensation and transfers at the institution under its jurisdiction. Each personnel transaction shall be accompanied by the appropriate standardized system or forms, as appropriate, which shall be submitted to the respective governing board and the Department of Finance and Administration:

    (1) Not later than July 1, 2012, the Department of Administration shall make available to each governing board the option of using a standardized electronic system for these personnel transactions.

    (2) The Secretary of the Department of Administration may suspend a governing board’s participation in the standardized electronic system if he or she certifies to the Governor that the governing board has failed repeatedly and substantially to comply with the department’s policies for administering the electronic system;

    (w) (x) Notwithstanding any other provision of this code to the contrary, transfer funds from any account specifically appropriated for its use to any corresponding line item in a general revenue account at any agency or institution under its jurisdiction as long as such the transferred funds are used for the purposes appropriated;

    (x) (y) Transfer funds from appropriated special revenue accounts for capital improvements under its jurisdiction to special revenue accounts at agencies or institutions under its jurisdiction as long as such the transferred funds are used for the purposes appropriated in accordance with article nineteen of this chapter;

    (y) (z) Notwithstanding any other provision of this code to the contrary, acquire legal services that are necessary, including representation of the governing board, its institution, employees and officers before any court or administrative body. The counsel may be employed either on a salaried basis or on a reasonable fee basis. In addition, the governing board may, but is not required to, call upon the Attorney General for legal assistance and representation as provided by law; and

    (z) (aa) Contract and pay for disability insurance for a class or classes of employees at a state institution of higher education under its jurisdiction.

ARTICLE 2B. WEST VIRGINIA COUNCIL FOR COMMUNITY AND TECHNICAL COLLEGE EDUCATION.

§18B-2B-3. West Virginia council for community and technical college education; supervision of chancellor; chief executive officer.

    (a) There is continued the West Virginia council for community and technical college education. The council has all the powers and duties assigned by law to the joint commission for vocational-technical-occupational education prior to the effective date of this section July 1, 2011, and such all other powers and duties as may be assigned by law.

    (b) The council shall employ a chancellor for community and technical college education. The chancellor serves as chief executive officer of the council at the will and pleasure of the council. The chancellor shall be compensated at a level set by the council not to exceed eighty percent of the annual salary of the chancellor for higher education average annual salary of chief executive officers of the state systems of community and technical colleges in the states that comprise the membership of the Southern Regional Education Board.

    (1) The vice chancellor for community and technical college education and workforce development, as the current chief executive officer of the council, shall continue in such capacity upon the effective date of this section, and shall be the chancellor for community and technical college education.

    (A) The council shall conduct a written performance evaluation of the chancellor one year after the effective date of this section. The council shall report the results of the evaluation to the Legislative Oversight commission on education accountability during the legislative interim meeting period following the evaluation.

    (B) After reviewing the evaluation, the council shall make a determination by vote of its members on continuing employment and compensation level for the chancellor.

    (C) After the initial contract period, (c) The council shall conduct written performance evaluations of the chancellor annually and may offer the chancellor a contract of longer term, but not to exceed three years. At the end of each contract period, the council shall review the evaluations and make a determination by vote of its members on continuing employment and level of compensation.

    (D) (d) When a vacancy occurs in the position of chancellor, the council shall enter into an initial employment contract for one year with the candidate selected to fill the vacancy. At the end of the initial period, and each contract period thereafter, the council shall make a determination by vote of its members on continuing employment and compensation level for the chancellor and shall continue thereafter as set forth in paragraph (C) of this subdivision review the evaluations and make a determination by vote of its members on continuing employment and compensation level for the chancellor.

    (2) (e) The individual who was serving as Vice Chancellor for Community and Technical College Education and Workforce Development and who became chancellor effective March 13, 2004, maintains all benefits of employment held, accrued and afforded as the Vice Chancellor for Community and Technical College Education and Workforce Development prior to March 13, 2004, Such These benefits include, but are not limited to, retirement benefits, continued membership in the same retirement system, any insurance coverage and sick and annual leave. For the purposes of leave conversion established in section thirteen, article sixteen, chapter five of this code, the chancellor is not a new employee and the prohibition on conversion does not apply if the chancellor was eligible for leave conversion while serving as vice chancellor. on the day preceding the effective date of this section. On the effective date of this section for the purpose of section thirteen, article sixteen, chapter five of this code, the chancellor:

    (A) Maintains all sick and annual leave accrued, and all rights to convert the leave that had been accrued as vice chancellor; and

    (B) Continues to maintain his or her status for eligibility under the provisions and application of said section as applied while serving as vice chancellor on the day preceding the effective date of this section.

§18B-3-3. Relationship of governing boards to the commission and the council.

    (a) Relationship between the commission and the governing boards. --

    (1) The commission functions as a state-level coordinating board exercising its powers and duties in relation to the governing boards of Marshall University and West Virginia University only as specifically prescribed by law;

    (2) The primary responsibility of the commission is to work collaboratively with the governing boards to research, develop and propose policy that will achieve the established goals, and objectives, and priorities set forth in this chapter and chapter eighteen-c of this code; and

    (3) The commission has specific responsibilities powers and duties which include, but are not limited to, the following:

    (A) Advocating for public higher education at the state level; and

    (B) Jointly with the council, implementing the classification and compensation system established by articles seven, eight, nine and nine-a of this chapter; and

    (B) (C) Collecting and analyzing data, researching, developing recommendations, and advising the Legislature and the Governor on broad policy initiatives, use of incentive funding, national and regional trends in higher education and issues of resource allocation involving multiple governing boards.

    (b) Relationship between the council and the governing boards. --

    (1) The council maintains all powers and duties assigned to it by law or policy rule relating to the institution known as Marshall Mountwest Community and Technical College, the institution known as The Bridgemont Community and Technical College at West Virginia University Institute of Technology and the institution known as West Virginia University at Parkersburg;

    (2) The council functions as a coordinating board for the institutions under its jurisdiction which make up the statewide network of independently-accredited community and technical colleges. In addition to recognizing the authority assigned by law to the council and abiding by rules duly promulgated by the council relating to the community and technical colleges, it is the responsibility of the governing boards of Marshall University and West Virginia University to shall exercise their authority and carry out their responsibilities in a manner that is consistent with and complementary to the powers and duties assigned by law or policy rule to the community and technical colleges or to the council;

    (c) The governing boards shall work collaboratively with the commission, the council and their staff to provide any and all information requested by the commission or the council in an appropriate format and in a timely manner.

ARTICLE 4. GENERAL ADMINISTRATION.

§18B-4-1. Employment of chancellors; designation of staff; offices.

    (a) The council and commission each shall employ a chancellor to assist in the performance of their respective duties and responsibilities subject to the following conditions:

    (1) Each chancellor serves at the will and pleasure of the hiring body.

    (2) Neither chancellor may hold or nor retain any other administrative position within the system of higher education while employed as chancellor.

    (3) Each chancellor is responsible for carrying shall carry out the directives of the body by whom employed and shall work with that body in developing policy options.

    (4) The commission is responsible to the council and the Chancellor for Community and Technical College Education for providing services in areas essential to exercising the powers and duties assigned to the council by law. The commission may not charge the council any fee for the provision of these essential services. The service areas include, but are not limited to, legal services, research, technology, computing, finance and facilities, academic affairs, telecommunications, human resources, student services and any other general areas the council considers to be essential to the exercise of its legal authority. The services are provided under the general supervision of the Vice Chancellor for Administration.

    (5) For the purpose of developing or evaluating policy options, the chancellors may request the assistance of the presidents and staff of the institutions employed by the governing boards under their respective jurisdictions.

    (b) In addition to the staff positions designated in subdivision (4), subsection (a) of this section, and section five, article one-b of this chapter, the Vice Chancellor for Administration, employed pursuant to section two of this article, serves the offices of the chancellors to discharge jointly the duties and responsibilities of the council and commission.

    (c) The Vice Chancellor for Health Sciences shall coordinate the West Virginia University School of Medicine, the Marshall University School of Medicine and the West Virginia School of Osteopathic Medicine.

    (d) Suitable offices for the vice chancellor of administration and other staff shall be provided in Kanawha County.

§18B-4-2a. Employment of vice chancellor for human resources; powers and duties generally; staff; office.

    (a) By and with the advice and consent of the council for community and technical college education, the commission shall employ a Vice Chancellor for Human Resources who may not be dismissed without the consent of the council. Any vacancy occurring in this position shall be filled in accordance with this section.

    (b) The successful candidate for the position of vice chancellor shall possess the following minimum qualifications:

    (1) A master’s degree in human resources or a related field; and

    (2) Thorough knowledge of and experience administering employment laws and regulations, recruiting and selection techniques, employee relations techniques and methodologies, legal reporting and compliance requirements.

    (c) The Vice Chancellor in consultation with the chancellors, performs functions, tasks and responsibilities necessary to carry out the policy directives of the council and commission and any other duties prescribed by law. The Vice Chancellor oversees and monitors all issues related to the personnel system for higher education employees and provides technical support to organizations as directed or requested on all issues related to the design, development, implementation and administration of the personnel system established by this chapter and by duly promulgated rules.

    (d) The Vice Chancellor supervises the Director of Classification, Compensation and Human Resources Information Systems, as well as professional, administrative, clerical and other employees necessary to carry out assigned powers and duties. In consultation with the Vice Chancellor for Administration and the chancellors, the Vice Chancellor shall delineate staff responsibilities as considered desirable and appropriate.

    (e) The Vice Chancellor provides support to the chancellors and organizations on a highly diverse range of issues including assisting them to develop a culture of constant improvement in a rapidly changing, complex market. Duties of the position include, but are not limited to, the following:

    (1) Developing and implementing business-related initiatives involving organizational design, labor cost management, executive recruitment and compensation, leadership and management development, human resources data and technology, and compensation and benefits programs;

    (2) Chairing the Job Classification Committee and the Compensation Planning and Review Committee established by sections four and five, article nine-a of this chapter.

    (3) Supervising the work of the Director of Classification, Compensation and Human Resources Information Systems who has the following duties:

    (A) Assuming responsibility for coordinating compensation and benefits programs for all employees, including designing these programs, and for supporting each higher education organization in implementing the programs;

    (B) Maintaining consistent human resources information systems and selecting and supervising benefits consultants, brokers, trustees and necessary legal assistants;

    (C) Maintaining the classification system by providing for regular review of jobs to determine whether the current job description accurately reflects the duties and responsibilities and whether the job is properly classified or needs to be modified or deleted. Every job shall be reviewed at least once within each five-year period; and

    (D) Ensuring that market comparison studies are conducted for each class of employees and providing a report annually to each organization on the status of relative market equity among the employee classifications.

    (4) Carrying out the following duties related to training and development:

    (A) Analyzing and determining training needs of organization employees and formulating and developing plans, procedures and programs to meet specific training needs and problems. Successful completion of these tasks requires the director to work closely with and communicate regularly with the training and development coordinators employed by each organization;

    (B) Developing, constructing, maintaining and revising training manuals and training aids or supervising development of these materials by outside suppliers;

    (C) Planning, conducting, and coordinating management inventories, appraisals, placement, counseling and training;

    (D) Coordinating participation by all employees in training programs developed internally or provided by outside contractors; and

    (E) Administering and analyzing an annual training and development needs survey. The survey may coincide with the completion of the annual performance review process.

    (5) Conducting performance reviews of personnel who administer human resources functions at each organization in relation to best practices pursuant to articles seven, eight, nine and nine-a of this chapter and rules of the commission and council. Human resources personnel at each organization shall be evaluated at least once within each three-year period. The Vice Chancellor shall analyze the results of these evaluations and target training and professional development to identified areas of deficiency.

ARTICLE 7. PERSONNEL GENERALLY.

§18B-7-1. Legislative intent and purpose.

    (a) The intent of the Legislature in enacting this article and articles eight, nine and nine-a of this chapter is to establish a state-wide, integrated human resources structure capable of, but not limited to, meeting the following objectives:

    (1) Providing benefits to the citizens of the State of West Virginia by supporting the public policy agenda as articulated by state policy makers;

    (2) Assuring fiscal responsibility by making the best use of scarce resources;

    (3) Promoting fairness, accountability, credibility, transparency and a systematic approach to progress (FACTS) in personnel decision-making;

    (4) Reducing, or, wherever possible, eliminating arbitrary and capricious decisions affecting employees of higher education organizations as defined in section two, article nine-a of this chapter;

    (5) Creating a stable, self-regulating human resources system capable of evolving to meet changing needs;

    (6) Providing for institutional flexibility with meaningful accountability;

    (7) Adhering to federal and state laws;

    (8) Adhering to duly promulgated and adopted rules; and

    (9) Implementing best practices throughout the state higher education system.

    (b) To accomplish these goals, the Legislature encourages organizations to pursue a human resources strategy which provides monetary and nonmonetary returns to employees in exchange for their providing their time, talents and efforts to meet articulated goals, objectives and priorities of the state, the commission and council, and the organization. The system should maximize the recruitment, motivation and retention of highly qualified employees, ensure satisfaction and engagement of employees with their jobs, ensure job performance and achieve desired results.

§18B-7-2. Definitions.

    For the purposes of this article and articles eight, nine and nine-a of this chapter, the following words have the meanings ascribed to them unless the context clearly indicates a different meaning:

    (a) “Benefits” means programs that an employer uses to supplement the cash compensation of employees and includes health and welfare plans, retirement plans, pay for time not worked and other employee perquisites.

    (b) “Compensation” means cash provided by an employer to an employee for services rendered.

    (c) “Compensatory time” and “compensatory time off” mean hours during which the employee is not working, which are not counted as hours worked during the applicable work week or other work period for purposes of overtime compensation and for which the employee is compensated at the employee's regular rate of pay.

    (d) “Employee classification” or “employee class” means those employees designated as classified employees; nonclassified employees, including presidents, chief executives and top level administrators and faculty as these terms are defined in this article and articles eight, nine and nine-a of this chapter.

    (e) “Health and welfare benefit plan” means an arrangement which provides any of the following: Medical, dental, visual, psychiatric or long-term health care, life insurance, accidental death or dismemberment benefits, disability benefits or comparable benefits.

    (f) “Relative market equity” means the relative market status of each employee classification at an organization falls within five percent of all other employee classifications within the organization for the preceding three-year period.

    (g) “Relative market status” means the calculated relationship between the average salary of each employee classification and its peer group.

§18B-7-3. Seniority for full-time classified personnel; seniority to be observed in reducing workforce; preferred recall list; renewal of listing; notice of vacancies.

    (a) Definitions for terms used in this section have the meanings ascribed to them in section two, article one of this chapter and section two, article nine of this chapter, except that, unless clearly noted otherwise, this section applies only to an employee:

    (1) Who is classified and whose employment, if continued, accumulates to a minimum total of one thousand forty hours during a calendar year and extends over at least nine months of a calendar year; or

    (2) Who is transferred involuntarily to a position in nonclassified status for which he or she did not apply. Any classified employee involuntarily transferred to a position in nonclassified status may only exercise the rights set out in this section for positions equivalent to or lower than the last job class the employee held.

    (b) All decisions by an organization or its agents concerning reductions in workforce of full-time classified employees, whether by temporary furlough or permanent termination, shall be made in accordance with this section.

    (1) For layoffs by classification for reason of lack of funds or work, or abolition of position or material changes in duties or organization and for recall of employees laid off, consideration shall be given to an employee's seniority as measured by permanent employment in the service of the state system of higher education.     (2) If the organization desires to lay off a more senior employee, it shall demonstrate that the senior employee cannot perform any other job duties held by less senior employees of that organization in the same job class or any other equivalent or lower job class for which the senior employee is qualified. If an employee refuses to accept a position in a lower job class, the employee retains all rights of recall provided in this section.

    (3) If two or more employees accumulate identical seniority, the priority is determined by a random selection system established by the employees and approved by the organization.

    (c) Each employee laid off during a furlough or reduction in workforce is placed upon a preferred recall list and is recalled to employment by the organization on the basis of seniority.

    (1) An employee's listing with an organization remains active for a period of one calendar year from the date of termination or furlough or from the date of the most recent renewal. If an employee fails to renew the listing with the organization, the employee's name may be removed from the list.

    (2) An employee placed upon the preferred recall list shall be recalled to any position opening by the organization within the classifications in which the employee had previously been employed or to any lateral position for which the employee is qualified.

    (3) An employee on the preferred recall list does not forfeit the right to recall by the organization if compelling reasons require the employee to refuse an offer of reemployment by the organization.

    (d) The organization shall notify all employees maintaining active listings on the preferred recall list of all position openings that periodically exist.

    (1) The notice shall be sent by certified mail to the last known address of the employee. It is the duty of each employee listed to notify the organization of any change in address and to keep the listing with the organization current.

    (2) A position opening may not be filled by the organization, whether temporary or permanent, until all employees on the preferred recall list have been properly notified of existing vacancies and have been given an opportunity to accept reemployment.

    (e) A nonexempt classified employee is one to whom the provisions of the federal Fair Labor Standards Act, as amended, apply. A nonexempt classified employee, who applies and meets the minimum qualifications for a nonexempt job opening at the organization where currently employed, whether the job is a lateral transfer or a promotion, shall be transferred or promoted before a new person is hired.

    (1) This subsection does not apply if the hiring is affected by mandates in affirmative action plans or the requirements of Public Law 101-336, the Americans with Disabilities Act.

    (2) This subsection applies to any nonexempt classified employee, including one who has not accumulated a minimum total of one thousand forty hours during the calendar year and one whose contract does not extend over at least nine months of a calendar year.

    (3) If more than one qualified, nonexempt classified employee applies, the best-qualified nonexempt classified employee is awarded the position. In instances where the classified employees are equally qualified, the nonexempt classified employee with the greatest amount of continuous seniority at that organization is awarded the position.

    (f) In addition to any other information required, applications for employment by a personnel governed by this section shall include each applicant's social security number.

    (g) Regardless of the level of seniority for an employee, for the purposes of this section in the case of a reduction in force:

    (1) An employee at an organization under the jurisdiction of the council may not displace an employee of an organization under the jurisdiction of the commission.

    (2) An employee at an organization under the jurisdiction of the commission may not displace an employee of an organization under the jurisdiction of the council.

    (3) An employee performing a dual service for a formerly administratively linked community and technical college and a former sponsoring institution under the jurisdiction of the commission is an employee of the institution under the jurisdiction of the commission if that institution receives a fee from the community and technical college for the service performed by the employee.

§18B-7-4. Supplemental health and welfare benefit plans.

    (a) An organization may contract for supplemental health and welfare benefit plans for any or all of its employees in addition to the benefits the employees otherwise receive.

    (b) An organization may make additional periodic deductions from the salary payments due employees in the amount they are required to contribute for any supplemental health and welfare plan.

§18B-7-5. Supplemental and additional retirement plans for employees; payroll deductions; authority to match employee contributions; retroactive curative and technical corrective action.

    (a) Any reference in this code to the “additional retirement plan” relating to state higher education employees means the “higher education retirement plan” provided in this section. Any state higher education employee participating in a retirement plan upon the effective date of this section shall continue to participate in that plan and may not elect to be governed by the provisions of law applicable on the effective date of this section.

    (b) The commission, on behalf of the council, governing boards and itself, shall contract for a retirement plan for their employees, to be known as the “Higher Education Retirement Plan”. The commission, council and governing boards shall make periodic deductions from the salary payments due employees in the amount they are required to contribute to the Higher Education Retirement Plan, which deductions shall be six percent.

    (c) The commission, council and governing boards may contract for supplemental retirement plans for any or all of their employees to supplement the benefits employees otherwise receive. The commission, council and governing boards may make additional periodic deductions from the salary payments due the employees in the amount they are required to contribute for the supplemental retirement plan.

    (d) An organization, by way of additional compensation to their employees, shall pay an amount, which, at a minimum, equals the contributions of the employees into the higher education retirement plan from funds appropriated to the commission, council or governing board for personal services.

    (e) As part of an overall compensation plan, the commission, council or a governing board, each at its sole discretion, may increase its contributions to any employee retirement plan to an amount that exceeds the contributions of employees.

    (f) Each participating employee has a full and immediate vested interest in the retirement and death benefits accrued from all the moneys paid into the Higher Education Retirement Plan or a supplemental retirement plan for his or her benefit. Upon proper requisition of a governing board, the commission or council, the Auditor periodically shall issue a warrant, payable as specified in the requisition, for the total contributions so withheld from the salaries of all participating employees and for the matching funds of the commission, council or governing board.

    (g) Any person whose employment commences on or after July 1, 1991, and who is eligible to participate in the Higher Education Retirement Plan, shall participate in that plan and is not eligible to participate in any other state retirement system: Provided, That the foregoing provision does not apply to a person designated as a 21st Century Learner Fellow pursuant to section eleven, article three, chapter eighteen-a of this code. The additional retirement plan contracted for by the governing boards prior to July 1, 1991, remains in effect unless changed by the commission. Nothing in this section considers employees of the council or governing boards as employees of the commission, nor is the commission responsible or liable for retirement benefits contracted by, or on behalf of, the council or governing boards.

§18B-7-6. Continuing education and professional development.

    (a) Each higher education organization shall establish and operate an employee continuing education and development program under a joint rule or rules promulgated by the commission and council in accordance with article three-a, chapter twenty-nine-a of this code. Funds allocated or made available for employee continuing education and development may be used to compensate and pay expenses for faculty or classified employees pursuing additional academic study or training to equip themselves better for their duties.

    The rules shall encourage continuing education and staff development and shall require that employees be selected on a nonpartisan basis using fair and meaningful criteria which afford all employees opportunities to enhance their skills. These rules also may include reasonable provisions for the continuation or return of any faculty or classified employee receiving the benefits of the education or training, or for reimbursement by the state for expenditures incurred on behalf of the faculty member or classified employee.

    (b) The commission and council shall provide additional, regular, training and professional development for employees engaged in human resources-related activities at all organizations beyond training and professional development. The training and professional development:

    (1) Shall be mandatory with appropriate consideration given to limiting travel demands on employees; and

    (2) Shall be in addition to and may not supplant the training and professional development regularly provided to any class of employees by each organization prior to the effective date of this section.

§18B-7-7. Employment practices.

    (a) Each governing board, with the advice and assistance of the staff council, shall promulgate and adopt a rule regarding the role of part-time classified employees. The rule shall discourage the hiring of part-time employees solely to avoid the payment of benefits or in lieu of full-time employees and shall provide all qualified classified employees who hold nine-month or ten-month contracts with the opportunity to accept part-time or full-time summer employment before new persons are hired for the part-time or full-time employment.

    (b) Each governing board, with the advice and assistance of the staff councils and other groups representing classified employees, shall promulgate and adopt a rule in accordance with section six, article one, chapter eighteen-b of this code that discourages temporary, nonemergency, institutionally-imposed changes in an employee's work schedule; that maintains reasonable continuity in working schedules and conditions for employees; and that requires institutions to consider feasible and innovative ways to use the institution's classified employees most efficiently, such innovations may include, but are not limited to, flexibility in employee scheduling, job-sharing and four-day work weeks.

§18B-7-8. Reporting.

    (a) Implementation reports. -- For the fiscal years commencing on July 1, 2011, and July 1, 2012, the commission and council jointly shall report to the Select Committee on Higher Education Personnel or to the Legislative Oversight Commission on Education Accountability once during each six-month period on their progress in designing, developing, implementing and administering the personnel classification and compensation system established by this article and articles eight, nine and nine-a of this chapter. The initial report is due December 1, 2011, and shall include, but is not limited to, the following information:

    (1) A summary of findings generated by the human resources audit conducted pursuant to section nine of this article;

    (2) Documentation of professional staffing changes made in compliance with section two-a, article four of this chapter;

    (3) A systematic plan, including a time line, for designing, developing, and implementing the classification and compensation system contained in this article and articles eight, nine and nine-a of this chapter;

    (4) An explanation of the research design and time line for completing studies identified in section sixteen of this article;

    (5) An assessment of progress made by the governing boards toward achieving full funding of the temporary classified employees' salary schedule pursuant to section three, article nine of this chapter;

    (6) Detailed data disaggregated by organization and employee category or classification, comparing funding for salaries of faculty, classified employees and nonclassified employees as a percentage of the average funding for each of these classes or categories of employees among the organization’s peers, in regional or national markets, as appropriate, and among similar organizations within the state systems of public higher education;

and

    (7) Other data requested by the Legislature or considered appropriate by the commission or council.

    (b) Annual personnel reports. -- (1) No later than December 1, 2013, and annually thereafter, the commission and council shall report to the Legislative Oversight Commission on Education Accountability addressing the following issues:

    (A) Progress made by organizations toward achieving full funding of the temporary classified employees' salary schedule pursuant to section three, article nine of this chapter; and

    (B) Detailed data disaggregated by organization and employee category or classification, comparing funding for salaries of faculty, classified employees and nonclassified employees as a percentage of the average funding for each of these classes or categories of employees among the organization’s peers, in the state, region or national markets, as appropriate, and among similar organizations within the state systems of public higher education.

    (2) The commission and council shall prepare a human resources report card summarizing the performance of organizations on key human resources measures. The report card shall be presented to the Legislative Oversight Commission on Education Accountability no later than December 1, 2012, and annually thereafter, and shall be made available to the general public. At a minimum, the human resources report card shall contain the following data:

    (A) Human resources department metrics by organization:

    (i) Number of human resources staff;

    (ii) Ratio of human resources staff to total number of full-time equivalent employees;

    (iii) Percentage of human resources staff functioning in supervisory roles and percentage in administrative roles;

    (iv) Number of positions reporting to the head of human resources;

    (v) Areas of human resources functions outsourced to external entities;

    (vi) Total expenses per full-time equivalent employee;

    (vii) Tuition revenue per full-time equivalent employee.

    (B) Human resources expense data:

    (i) Ratio of human resources expenses to operating expenses;

    (ii) Ratio of human resources expenses to number of full-time equivalent employees; and

    (iii) Total human resources expense per organization employee.

    (C) Compensation data:

    (i) Average amount of annual salary increase per full-time equivalent organization employee;

    (ii) Total amount of organization employee salaries as a percent of operating expenses;

    (iii) Total amount of organization employee benefit costs as a percent of cash compensation.

    (D) System metrics:

    (i) Comparisons of faculty salaries at each organization to market averages;

    (ii) Comparisons of classified and nonclassified employee salaries at each organization to current market averages;

    (E) An account of the total amount, type of training or professional development provided, the number of employees who participated and the overall cost of the training and professional development provided to employees pursuant to section six of this article; and

    (F) Other measures the commission or council considers appropriate to assist policymakers in evaluating the degree of success in implementing best human resources practices by higher education organizations.

    (c) Job classification system report. -- (1) By July 1, 2014, and at least once within each five-year period thereafter, the commission and council jointly shall review the effectiveness of the system for classifying jobs and submit an in-depth report to the Legislative Oversight Commission on Education Accountability. The report shall include, but is not limited to, findings, recommendations and supporting documentation regarding the following job classification issues:

    (A) The effectiveness of the point factor methodology and a determination of whether it should be maintained; and

    (B) The status of the job evaluation plan, including the factors used to classify jobs or their relative values, and a determination of whether the plan should be adjusted.

    (d) It is the responsibility of the head of human resources for each organization to prepare and submit to the president or chief executive officer all human resources data requested by the commission and council. The president or executive officer of each organization shall submit the requested data at times established by the commission and council.

    (e) In meeting reporting requirements established by this article and articles eight, nine and nine-a of this chapter:

    (1) The commission and council shall use the most recent data available and, as appropriate, shall benchmark it against national and regional markets or peer data; and

    (2) With the exception of the semiannual implementation reports, the annual human resources report card and any other report designated as due no later than a date certain, the commission and council may combine two or more personnel reports if the dates on which they are due to the Legislature fall within a sixty-day period.

§18B-7-9. Human resources audits.

    (a) The commission and council jointly shall contract for an initial human resources audit of each organization to be carried out by an external vendor possessing experience and expertise in conducting these audits. The initial audit shall be completed by October 1, 2011, and shall be designed to compare current human resources practices at each organization to best practices, to identify areas of strength or deficiency, to identify functions that should be the responsibility of human resources department, but are incorrectly assigned or carried out by other offices within each organization, to assist in targeting employee training and development, to determine the degree to which organizations are adhering to state and federal laws and to provide data necessary to guide policy makers in developing personnel rules and implementing the classification and compensation system.

    (b) Following completion of the initial human resources audit, the commission and council jointly shall conduct a systematic human resources audit of each organization at least once within each five-year period.

    (1) The audit shall focus on correcting areas of deficiency identified by previous audits, on compliance with statutory mandates contained in this article and articles eight, nine and nine-a of this chapter and on adherence to personnel rules of the commission and council.

    (2) In the absence of special circumstances, the commission and council shall provide organizations with reasonable notice prior to conducting a human resources audit and shall identify the subjects to be examined in the audit.

§18B-7-10. Compensatory time off in lieu of overtime; written agreement; other conditions.

    (a) Notwithstanding any provision of this code to the contrary, in lieu of overtime compensation, employees of higher education organizations may receive compensatory time off at a rate not less than one and one-half hours for each hour of employment. Employees may receive compensatory time only under the following conditions:

    (1) The time is awarded pursuant to a written agreement between the employer and the employee arrived at before the work is performed. A written agreement may be modified at the request of the employer or employee, but under no circumstances may changes in the agreement deny an employee compensatory time already acquired;

    (2) The time is recorded in the employer's record of hours worked; and

    (3) The employee has not accrued compensatory time in excess of the prescribed limits.

    (b) An employee may accrue up to four hundred eighty hours of compensatory time if the employee's work is a public safety activity, an emergency response activity or a seasonal activity. An employee engaged in other work may accrue up to two hundred forty hours of compensatory time. An employee who has accrued four hundred eighty or two hundred forty hours of compensatory time, as the case may be, shall be paid overtime compensation for additional hours of work. If compensation is paid to an employee for accrued compensatory time, the compensation shall be paid at the regular rate earned by the employee at the time the employee received the payment.

    (c) If employment is terminated, an employee who has accrued compensatory time pursuant to this section, shall be paid for the unused compensatory time at a rate of compensation not less than the higher amount calculated using one of the following formulas:

    (1) The average regular rate received by the employee during the first three years of the employee's employment; or

    (2) The final regular rate received by the employee.

    (d) An employee who has accrued compensatory time as authorized by this section, and who has requested the use of compensatory time, shall be permitted by the employer to use this time within a reasonable period after making the request if the use of the compensatory time does not unduly disrupt the operation of the employing agency. Compensatory time must be used within one year from the time it is accrued.

§18B-7-11. Employees designated as nonclassified; limits; reports required.

    (a) Notwithstanding any provisions of this code to the contrary, by July 1, 2015, the percentage of personnel placed in the category of "nonclassified" at a higher education organization may not exceed twenty percent of the total number of classified and nonclassified employees of that organization as those terms are defined in section two, article nine-a of this chapter and who are eligible for membership in a state retirement system of the State of West Virginia or other retirement plan authorized by the state, except as set forth in subsection (c) of this section.

    (b) A higher education organization which has more than twenty percent of its employees placed in the category of “nonclassified” as defined by subsection (a) of this section on July 1, 2011, shall reduce the number of nonclassified employees to no more than twenty-five percent by July 1, 2013, and to no more than twenty percent by July 1, 2015.

    (c) For the purposes of determining the ratio of nonclassified employees pursuant to this section, the following conditions apply:

    (1) Employees of the Commission and the chancellor for higher education and employees of the council and the chancellor for community and technical college education are considered as one organization;

    (2) Organizations may count as faculty or classified employees, respectively, administrators who retain the right to return to faculty or classified employee positions;

    (3) Coaches are excluded from calculation of the ratio. The commission and the council shall include consideration of this employee category in each audit required by section nine of this article and shall monitor organizations’ use of this category and include this information in the reports required by subsections (a) and (b), section eight of this article; and

    (4) The governing boards of Marshall University or West Virginia University may place up to twenty-five percent of the total number of classified and nonclassified employees of that organization in the category of "nonclassified" under the following conditions:

    (A) The governing board of the institution votes to approve any percentage number above twenty percent; and

    (B) The governing board seeks and receives approval of the commission before increasing the total above twenty percent.

    (d) The Vice Chancellor for Human Resources shall monitor the progress of the organizations in meeting the deadlines established in this section and shall make a preliminary compliance report to the Legislative Oversight Commission on Education Accountability by September 1, 2013, and a final report on organization compliance to that body by September 1, 2015.

§18B-7-12. Additional employment by mutual agreement; agreement to be filed with governing board.

    In accordance with duly promulgated rules of the governing board and the commission or council, as appropriate, the president or chief executive officer of an organization, or his or her designated representative, and a classified employee at the organization may agree mutually on duties to be performed by the employee in addition to those duties listed in the job description. The written agreement shall describe the additional duties to be performed, the length of time the agreement shall be in force and the additional compensation to be paid. These terms and conditions shall be agreed upon by the president or chief executive officer and the classified employee and shall be signed by both parties to the agreement and filed with the appropriate governing board.

§18B-7-13. Probationary employment period; evaluation.

    Each full-time classified employee hired by an organization shall serve an initial probationary period of six months. At the end of the probationary period, the employee shall receive a written evaluation of his or her performance. The employee's supervisor shall meet with the employee and explain the contents of the evaluation and whether the employee is being offered regular employment.

§18B-7-14. Higher education employees' catastrophic leave bank and leave transfer.

    (a) For the purposes of this section, "employee" means:

    (1) A classified or nonclassified employee who is employed by a higher education governing board, by the commission or the council; or

    (2) A faculty member, as defined in section one, article eight of this chapter, who is eligible to accrue sick leave.

    (b) An employee may donate sick and annual leave to a leave bank established and operated in accordance with subsection (d) of this section or directly to another employee in accordance with subsection (e) of this section. No employee may be compelled to donate sick or annual leave. Any leave donated by an employee pursuant to this section shall be used only for the purpose of catastrophic illness or injury as defined in subsection (c) of this section and shall reduce, to the extent of such donation, the number of days of annual or sick leave to which the employee is entitled.

    (c) For the purpose of this section, a catastrophic illness or injury is one that is expected to incapacitate the employee and create a financial hardship because the employee has exhausted all sick and annual leave and other paid time off. Catastrophic illness or injury also includes an incapacitated immediate family member as defined by a governing board, the commission or the council, as appropriate, if this results in the employee being required to take time off from work for an extended period of time to care for the family member and if the employee has exhausted all sick and annual leave and other paid time off.

    (d) A leave bank or banks may be established at each state institution of higher education, the commission or the council to which employees may donate either sick or annual leave. The bank or banks may be established jointly by the policy commission and the governing boards or may be established for the commission, the council, and each of the governing boards. Sick or annual leave may be deposited in the leave bank, and shall be reflected as a day-for-day deduction from the sick or annual leave balance of the depositing employee.

    Donated leave may be withdrawn by any employee experiencing a catastrophic illness or injury when the following conditions are met:

    (1) The president of the institution or the chancellor of the commission or the council, as appropriate, verifies that the employee is unable to work due to the catastrophic illness or injury; and

    (2) The president of the institution or a chancellor, as appropriate, approves the withdrawal and provides written notice to the personnel office.

    The withdrawal shall be reflected as a day-for-day addition to the leave balance of the withdrawing employee.

    (e) Sick or annual leave may be donated to an employee experiencing a catastrophic illness or injury. The leave shall be donated at the request of the employee after appropriate verification that the employee is unable to work due to the catastrophic illness or injury as determined by the president of the institution or the appropriate chancellor. When transfer of sick or annual leave is approved by the president of the institution or the appropriate chancellor, any employee may donate sick or annual leave in one-day increments by providing written notice to the personnel office. Donations shall be reflected as a day-for-day deduction from the sick or annual leave balance of the donating employee. An employee receiving the donated sick or annual leave shall have any time which is donated credited to his or her account in one-day increments and reflected as a day-for-day addition to the leave balance of the receiving employee.

    (f) Use of donated credits may not exceed a maximum of twelve continuous calendar months for any one catastrophic illness or injury.

    (1) The total amount of sick or annual leave withdrawn or received may not exceed an amount sufficient to ensure the continuance of regular compensation and may not be used to extend insurance coverage pursuant to section thirteen, article sixteen, chapter five of this code.

    (2) An employee withdrawing or receiving donations of sick or annual leave pursuant to this section shall use any leave personally accrued on a monthly basis prior to receiving additional donated sick or annual leave.

    (g) Donated sick or annual leave deposited in an institutional leave bank or transferred under subsection (d) of this section may be inter-institutional in accordance with the policies of the appropriate governing board. Each institution, the commission or the council is responsible for the administration of the sick or annual leave deposits, withdrawals and transfers of its employees. Rules implementing the provisions of this section may be adopted jointly or separately by the governing boards, the commission or the council in accordance with section six, article one of this chapter and, in the case of the commission and council, in accordance with article three-a, chapter twenty-nine-a of this code.

§18B-7-15. Merit increases.

    Higher education organizations may grant merit increases which are in accordance with this article and articles eight, nine and nine-a of this chapter and with duly promulgated rules of the commission and council.

§18B-7-16. Study of employment practices.

    (a) The commission and council shall study the following issues relating to employment practices:

    (1) Developing a fair and rational policy based upon best human resources practices for covering reductions in force, furloughs and other issues relating to seniority including determining how employees shall be treated whose salaries are derived from funds other than state appropriations;

    (2) Determining the advantages and disadvantages of maintaining the internal preferences for hiring, promoting and transferring classified employees;

    (3) Collecting and analyzing data and developing recommendations on the advantages and disadvantages of outsourcing certain functions at the organization level. The data shall include, but are not limited to, the following items:

    (A) A current database of outsourcing practices followed by each organization including procedures or rules developed to inform policy decisions;

    (B) The total number, disaggregated by organization, of positions or services being outsourced or filled by temporary employees;

    (C) The amount of actual cost savings, if any, that are realized or may be realized as a direct result of organizations’ outsourcing decisions;

    (4) Recommending a rational, uniform policy to determine the status of employees whose positions are funded, in whole or in part, by an external grant or contract from a federal, state, local government or private entity.

    (b) The commission and council shall complete the work and report their findings, conclusions and recommendations, together with drafts of any legislation necessary to effectuate the recommendations, to the Select Committee on Higher Education Personnel or the Legislative Oversight Commission on Education Accountability no later than January 1, 2012.

ARTICLE 8. HIGHER EDUCATION FACULTY.

§18B-8-1. Definitions.

    As used in this article:

    (a) "Academic rank", “rank” or “faculty rank” means the position held by a faculty member as determined by the president, consistent with a rule promulgated and adopted by the governing board, and includes the positions of professor, associate professor, assistant professor and instructor. All other ranks are excluded from the provisions of this article.

    (b) "Salary" means the total nine-month or ten-month salary paid from state funds to a full-time faculty member, or if the employment period is other than nine or ten months, the total salary adjusted to a nine-month base salary;

    (c) "Full-time faculty" means a faculty member so designated by the president, consistent with the duly promulgated and adopted rule of the appropriate governing board, and those persons with faculty rank who have research or administrative responsibilities.

§18B-8-2. Faculty salary rules; salary increase upon promotion in rank.

    (a) Each governing board shall promulgate and adopt a faculty salary rule in accordance with section six, article one of this chapter which furthers the goals of attracting, retaining and rewarding high quality faculty. Faculty salary increases shall be distributed within each organization in accordance with the faculty salary rule.

    (b) The salary of a full-time faculty member may not be reduced by the provisions of this article.

    (c) The faculty salary rule shall pursue the following goals:

    (1) The salary of each full-time faculty member within a discipline group is competitive with those in similar disciplines at peer institutions;

    (2) Faculty are recognized for outstanding performance;

    (3) Equity among salaries is maintained; and

    (4) The faculty at each institution are effectively involved in the administration of the faculty salary rule.

    (d) Each faculty member shall receive a salary increase of ten percent when he or she is promoted in rank.

§18B-8-3. Authority to grant sabbatical leave.

    A governing board may grant sabbatical leaves to faculty members at the state institution of higher education under its jurisdiction for the purpose of permitting them to engage in graduate study, research or other activities calculated to improve their teaching ability. A governing board may grant a request for sabbatical leave only in accordance with the uniform rule it has promulgated and adopted. A governing board may not adopt a rule which provides for granting sabbatical leave to a faculty member who has served fewer than six years at the institution where presently employed, nor which provides for leave for more than one half the contract period at full pay or for a full contract period at half pay. A faculty member receiving a sabbatical leave is required to return and serve the institution granting the leave for at least one year or to repay to the institution the compensation received during leave. A faculty member returning from leave shall be reinstated at the academic rank held immediately prior to taking sabbatical leave unless he or she is promoted to a higher rank and is entitled to the salary and any salary increases appropriate to his or her rank and years of experience. The compensation for a faculty member on sabbatical leave is paid by the institution where employed from its regular personal services appropriations.

§18B-8-4. Effect of leave of absence on academic tenure, rank, etc.

    (a) Notwithstanding any provision of law to the contrary, a tenured professional at a state institution of higher education who is absent from duties at the institution to accept employment in a nonelected governmental capacity is afforded the benefits of academic tenure, rank and position as if he or she had remained continuously in the position retained and held at the institution immediately preceding the absence if the following conditions are met:

    (1) The absence is approved by the president of the state institution of higher education by which the professional is employed;

    (2) The leave of absence does not exceed two years; or

    (3) If the leave of absence extends for more than two years, the president requests approval from the governing board for the absence in writing each year and the board approves each request up to eight full years.

    (b) An individual who remains in governmental employment with leave granted in accordance with this section forfeits all rights to academic tenure, rank and position formerly held at the employing institution at the end of the eighth year of government employment.

§18B-8-5. Notice to probationary faculty members of retention or nonretention; hearing.

    (a) For the purposes of this section, "Probationary faculty member" means the definition adopted in a joint rule promulgated by the commission and council. The rights provided to probationary faculty members by this section are in addition to, and not in lieu of, other rights afforded to them by other rules and other provisions of law.

    (b) The president of each state institution of higher education shall give written notice concerning retention or nonretention for the ensuing academic year to a probationary faculty member not later than March 1.

    (c) If a probationary faculty member who is not retained so requests the president or his or her designee shall inform the probationary faculty member by certified mail within ten days of the reasons for nonretention. A probationary faculty member who desires to appeal the decision may proceed to level three of the grievance procedure established in article two, chapter six-c of this code. If the administrative law judge decides that the reasons for nonretention are arbitrary, capricious or without a factual basis, the faculty member shall be retained for the ensuing academic year.

§18B-8-6. Faculty employment practices; campus administrators required to teach or perform research.

    Each governing board, with the advice and assistance of the faculty senate, shall promulgate and adopt a rule in accordance with section six, article one of this chapter addressing the following issues:

    (a) Defining an appropriate balance between full-time and adjunct faculty members and the appropriate role of adjunct faculty; and

    (b) Requiring each administrator on each campus who holds faculty rank to teach at least one course during each eighteen-month employment period or to perform on-going research in lieu of teaching.

ARTICLE 9. TEMPORARY CLASSIFIED EMPLOYEE SALARY SCHEDULE; CLASSIFICATION AND COMPENSATION SYSTEM.

§18B-9-1. Legislative purpose and intent.

    (a) The purpose of the Legislature in enacting this article is to require the commission and council jointly to implement, control, supervise and manage a complete, uniform system of personnel classification and compensation in accordance with the provisions of this article for classified employees at higher education organizations.

    (b) It is the intent of the Legislature to require each higher education organization to achieve full funding of the salary schedule established in section three of this article. A higher education organization, as defined in section two, article nine-a of this chapter, is subject to the provisions of this article until full funding is reached.

    (c) It is further the intent of the Legislature to encourage strongly that each organization dedicate a portion of future tuition increases to fund the classified salary schedule and, after full funding of the salary schedule is achieved, to move toward meeting salary goals for faculty, classified and nonclassified employees.

§18B-9-2. Definitions.

    The following words have the meanings ascribed to them unless the context clearly indicates a different meaning:

    (a) "Classified employee” or “employee" means a regular full-time or regular part-time employee of an organization who holds a position that is assigned a particular job title and pay grade in accordance with the personnel classification and compensation system established by this article or by the commission and council;

    (b) "Job description" means the specific listing of duties and responsibilities as determined by the appropriate governing board, the commission or council and associated with a particular job title;

    (c) "Job title" means the name of the position or job as defined by the commission and council;

    (d) "Pay grade" means the number assigned by the commission and council to a particular job title and refers to the vertical column heading of the salary schedule established in section three of this article;

    (e) "Personnel classification system" means the process of job categorization adopted by the commission and council jointly by which job title, job description, pay grade and placement on the salary schedule are determined;

    (f) "Salary" means the amount of compensation paid through the State Treasury per annum, excluding those payments made pursuant to section two, article five, chapter five of this code, to an organization employee;

    (g) "Schedule" or "salary schedule" means the grid of annual salary figures established in section three of this article; and

    (h) "Years of experience" means the number of years a person has been an employee of the State of West Virginia and refers to the horizontal column heading of the salary schedule established in section three of this article. For the purpose of placement on the salary schedule, employment for nine months or more equals one year of experience, but a classified employee may not accrue more than one year of experience during any given fiscal year. Employment for less than full time or for fewer than nine months during any fiscal year shall be prorated. In accordance with rules established by the commission and council jointly, a classified employee may be granted additional years of experience not to exceed the actual number of years of prior, relevant work or experience at accredited institutions of higher education other than state institutions of higher education.

§18B-9-3. Temporary higher education classified employee annual salary schedule.

    (a) There is hereby continued a temporary state annual salary schedule for classified employees consisting of a minimum annual salary for each pay grade in accordance with years of experience. Nothing in this article guarantees payment to a classified employee of the salary indicated on the schedule at the actual years of experience. The minimum salary herein indicated shall be prorated for classified employees working fewer than thirty-seven and one-half hours per week. For the purposes of this article and article nine-a, despite any differences in salaries that may occur, a classified employee is equitably compensated in relation to other classified employees in the same pay grade if the following conditions exist:

    (1) His or her annual salary is at least the minimum salary that was required for his or her pay grade and years of experience on July 1, 2001, on the salary schedule included in this section; and

    (2) Progress is being made by the institution in meeting the salary goals set out in this article and article nine-a.

    (b) Nothing in this section requires an appropriation by the Legislature in excess of the legislative funding priorities as set forth in this chapter.

    (c) For purposes of this article, an organization has achieved full funding of the temporary salary schedule established by this section when it provides, in total, one hundred percent of the funds needed to meet the salary funding target as calculated in October, 2009, in a report, required by a prior enactment of this section, and presented to the Legislative Oversight Commission on Education Accountability. Until an organization has achieved full funding as described and has received certification to this effect from the commission or council, as appropriate, the following requirements apply:

    (1) Classified salary increases distributed within the organization shall be provided in accordance with the uniform classification and compensation system established by this article and rules of the commission and council and shall be applied toward achieving full funding of the temporary salary schedule; and

    (2) An organization may not provide discretionary salary increases, including merit or performance-based increases, to the president or chief executive officer of an organization or to any group or class of employees within the organization, other than classified employees, unless the organization has achieved full funding of the salary schedule established in this section or is making appropriate progress toward achieving full funding of the salary schedule, except governing boards under the jurisdiction of the council, may provide discretionary increases with prior approval of the council.

    (A) This prohibition does not apply to salary increases mandated by law.

    (B) For the purposes of subdivision (2) of this subsection, “appropriate progress” has the following meanings:

    (i) For governing boards under the jurisdiction of the commission, appropriate progress means an organization has funded at least twenty-five percent of the amount needed to reach full funding of the salary schedule by July 1, 2012, as calculated pursuant to this subsection; has funded at least fifty percent of the calculated amount by July 1, 2013; has funded at least seventy-five percent of the calculated amount by July 1, 2014; and has funded one hundred percent of the calculated amount by July 1, 2015; and

    (ii) For governing boards under the jurisdiction of the council, appropriate progress means an organization has funded at least twenty five percent of the amount needed to real full funding of the salary schedule by July 1, 2014, as calculated pursuant to this subsection; has funded at least fifty percent of the calculated amount by July 1, 2015; has funded at least seventy-five percent of the calculated amount by July 1, 2016; and has funded one hundred percent of the calculated amount by July 1, 2017.

TEMPORARY HIGHER EDUCATION CLASSIFIED EMPLOYEE

ANNUAL SALARY SCHEDULE

YEARS OF EXPERIENCE

 

PAY GRADE

0

1

2

3

4

5

6

7

8

1

12,809

 13,094

13,385

13,677

13,968

14,274

14,580

14,900

15,221

2

13,465

 13,764

14,070

14,376

14,696

15,017

15,352

15,687

16,036

3

14,164

 14,478

14,798

15,133

15,483

15,832

16,182

16,546

16,925

4

14,908

 15,250

15,599

15,949

16,313

16,692

17,085

17,478

17,872

5

15,696

 16,066

16,444

16,837

17,231

17,624

18,046

18,469

18,906

6

16,556

 16,954

17,362

17,784

18,207

18,644

19,081

19,547

20,013

7

17,489

 17,915

18,352

18,804

19,255

19,721

20,202

20,697

21,192

8

18,495

 18,949

19,416

19,896

20,391

20,901

21,411

21,950

22,489

9

19,559

 20,056

20,566

21,091

21,615

22,168

22,722

23,290

23,887

10

19,916

 20,421

20,938

21,484

22,029

22,602

23,176

23,763

24,379

11

21,107

 21,665

22,239

22,812

23,400

24,015

24,645

25,288

25,945

12

22,436

 23,022

23,624

24,253

24,896

25,554

26,225

26,924

27,638

13

23,837

 24,477

25,134

25,805

26,505

27,218

27,945

28,701

29,470

14

25,363

 26,057

26,771

27,498

28,253

29,022

29,806

30,631

31,470

15

27,015

 27,764

28,533

29,330

30,141

30,981

31,834

32,715

33,624

16

28,821

 29,624

30,449

31,316

32,197

33,092

34,030

34,981

35,974

17

30,767

 31,638

32,533

33,470

34,421

35,400

36,421

37,456

38,519

18

32,868

 33,820

34,799

35,806

36,841

37,904

39,009

40,142

41,303

19

37,613

 38,718

39,855

41,022

42,219

43,460

44,747

46,064

47,410

20

40,265

 41,471

42,712

43,984

45,301

46,647

48,038

49,460

50,941

21

43,171

 44,478

45,824

47,216

48,637

50,103

51,614

53,170

54,786

22

46,332

 47,754

49,220

50,731

52,272

53,873

55,534

57,224

58,975

23

49,777

 51,330

52,931

54,561

56,252

58,002

59,797

61,653

63,568

24

53,552

 55,234

56,970

58,750

60,605

62,505

64,465

66,485

68,579

25

57,462

 59,483

61,383

63,328

65,348

67,427

69,567

71,781

74,070

 

PAY GRADE

9

10

11

12

13

14

15

1

15,541

15,876

16,226

16,575

16,939

17,304

17,682

2

16,386

16,750

17,129

17,507

17,886

18,294

18,687

3

17,304

17,697

18,090

18,498

18,920

19,343

19,780

4

18,279

18,702

19139

19,576

20,027

20,493

20,959

5

19,343

19,794

20,260

20,741

21,222

21,717

22,227

6

20,479

20,974

21,469

21,994

22,518

23,057

23,596

7

21,717

22,241

22,780

23,334

23,902

24,484

25,081

8

23,042

23,610

24,193

24,805

25,416

26,043

26,684

9

24,484

25,096

25,737

26,378

27,048

27,732

28,417

10

25,008

25,638

26,295

26,980

27,666

28,379

29,106

11

26,617

27,316

28,015

28,757

29,498

30,267

31,064

12

28,365

29,120

29,890

30,687

31,498

32,323

33,176

13

30,267

31,078

31,918

32,771

33,652

34,561

35,484

14

32,323

33,204

34,114

35,051

36,002

36,981

38,002

15

34,561

35,512

36,505

37,512

38,547

39,624

40,715

16

36,981

38,030

39,093

40,198

41,331

42,492

43,694

17

39,624

40,757

41,918

43,121

44,352

45,611

46,925

18

42,506

43,736

44,995

46,296

47,639

49,023

50,450

19

48,801

50,238

51,719

53,230

54,801

56,416

58,062

20

52,452

54,023

55,623

57,284

58,990

60,755

62,550

21

56,431

58,137

59,902

61,712

63,568

65,482

67,472

22

60,785

62,640

64,555

66,530

68,579

70,674

72,828

23

65,527

67,562

69,656

71,826

74,040

76,344

78,708

24

70,734

72,948

75,237

77,601

80,039

82,552

85,156

25

76,419

78,842

81,356

83,944

86,607

89,360

92,202

§18B-9-4. Classified employee salary; payment beyond salary schedule; conditions.

    (a) The current annual salary of a classified employee may not be reduced by the provisions of this article nor by any other action inconsistent with the provisions of this article.

    (b) Nothing in this article prohibits promotion of a classified employee to a job title carrying a higher pay grade if the promotion is in accordance with the provisions of this article, the personnel classification and compensation system and personnel rules of the commission and council.

    (c) An organization may pay classified employees in excess of the salary established for their pay grade and years of experience indicated on the salary schedule established by section three of this article under the following conditions:

    (1) The commission or council, as appropriate, certifies that the organization has achieved full funding; and

    (2) The governing board has promulgated and adopted a salary rule in accordance with section six, article one of this chapter and the rules of the commission and council establishing a procedure to ensure that salary increases above the temporary salary schedule are distributed equitably and in a manner that is consistent with the uniform classification and compensation system.

ARTICLE 9A. CLASSIFICATION AND COMPENSATION SYSTEM.

§18B-9A-1. Legislative intent and purpose.

    (a) The intent of the Legislature in enacting this article is to establish the classification and compensation system for certain employees of higher education organizations and apply recognized best human resources practices in order to use available resources in the most effective and efficient manner for the benefit of the citizens of West Virginia.

    It is further the intent of the Legislature to establish a plan that is fair, accountable, credible, transparent and systematic. In recognition of the importance of these qualities, this article, together with articles seven, eight and nine of this chapter, is designated and may be cited as “FACTs for Higher Education”.

    (b) In furtherance of the principles described in subsection (a) of this section, the chief purposes of the classification and compensation system are to accomplish the following objectives:

    (1) Develop and implement a classification and compensation system that is fair, transparent, understandable, simple to administer, self-regulating and adaptable to meet future goals and priorities;

    (2) Provide current, reliable data to governing boards, the commission, the council, the Governor and the Legislature to inform the decision-making process of these policymakers;

    (3) Attract well-qualified and diverse job applicants and retain and motivate employees to accomplish the goals, objectives and priorities identified in state law, rules of the commission and council, the statewide master plans for higher education and the institutions’ compacts;

    (4) Retain and reward employees who make valuable contributions to state and organization goals, objectives and priorities;

    (5) Compensate employees within an organization fairly in relation to one another;

    (6) Compensate employees across organizations who are performing similar work at similar wage rates;

    (7) Compensate employees at levels that are competitive with appropriate external markets and are fiscally responsible;

    (8) Improve the process for evaluating jobs, including, but not limited to, mandating training and development in best human resources practices and directing that key terms, job titles and evaluation forms are consistent across organizations; and

    (9) Ensure that regular market salary analyses are performed to determine how organization compensation for all classes of employees compares to compensation in relevant external markets.

§18B-9A-2. Definitions.

    As used in this article and articles seven, eight and nine of this chapter, the following words have the meanings ascribed to them unless the context clearly indicates a different meaning:

    (a) “Classification system” means the process by which jobs, job titles, career ladders and assignment to pay grades are determined.

    (b) “Classified employee” or “employee” means any regular employee of an organization who holds a position that is assigned a particular job and job title within the classification system established by this article, article nine and by duly promulgated and adopted rules of the commission and council.

    (c) “Job” means the total collection of tasks, duties and responsibilities assigned to one or more individuals whose work is of the same nature and level.

    (d) “Job description” means a summary of the most important features of a job, including the general nature and level of the work performed.

    (e) “Job evaluation” means a formal process used to create a job worth hierarchy.

    (f) “Job family” means a group of jobs having the same nature of work, but requiring different levels of skill, effort, responsibility or working conditions.

    (g) “Job title” means the descriptive name for the total collection of tasks, duties and responsibilities assigned to one or more individuals whose positions have the same nature of work performed at the same level.

    (h) “Job worth hierarchy” means the perceived internal value of jobs in relation to each other within an organization.

    (i) “Nonclassified employee” means an employee of an organization who holds a position that is not assigned a particular job and job title within the classification system established by this article, article nine, and by duly promulgated and adopted rules of the commission and council and who meets one or more of the following criteria:

    (1) Holds a direct policy-making position at the department or organization level; or

    (2) Reports directly to the president or chief executive officer of the organization.

    (j) “Organization” means the commission, the council, an agency or entity under the respective jurisdiction of the commission or the council or a state institution of higher education as defined in section two, article one of this chapter.

    (k) “Pay grade” means the level to which a job is assigned within a job worth hierarchy.

    (l) “Point factor methodology” means a quantitative job evaluation process in which elements of a job are given a factor value and each factor is weighted according to its importance.

    (m) “Position description” means a summary of the total duties and responsibilities of a position based on factors provided in the position information questionnaire (PIQ).

    (n) “Position information questionnaire” or “PIQ” means a tool used in the creation and evaluation of position descriptions and includes the factors of knowledge, experience, complexity and problem solving, freedom of action, scope and effect, breadth of responsibility, intra-systems contacts, external contacts, direct supervision of personnel, indirect supervision of personnel and health, safety and physical considerations.

    (o) “Step” means a standard progression in pay rate that is established within a pay grade.

§18B-9A-3. Applicability.

    (a) The provisions of this article apply to employees who meet the following criteria:

    (1) A classified employee whose employment, if continued, accumulates to a minimum total of one thousand forty hours during a calendar year and extends over at least nine months of a calendar year; and

    (2) A classified employee who is involuntarily transferred to a nonclassified position for which he or she did not apply. A classified employee involuntarily transferred to a nonclassified position may exercise the rights set out in this section only for positions equivalent to or lower than the last job title the employee held.

    (b) Until the commission or council, as appropriate, has certified that an organization has achieved full funding of the temporary classified employee annual salary schedule or is making appropriate progress toward attaining full funding as defined by section three, article nine of this chapter, the organization is subject to article nine of this chapter and may not exercise flexibility provisions in any area of human resources identified in this chapter or in commission and council rule.

§18B-9A-4. Job classification system; job classification committee established; membership; meetings; powers and duties.

    (a) The commission and council jointly shall maintain a uniform system for classifying jobs and positions of organization employees.

    (b) The commission and council jointly shall establish and maintain a job classification committee.

    (1) The committee consists of the following members:

    (A) The Vice Chancellor for Human Resources who chairs the committee and votes only when a tie occurs;

    (B) The Director of Classification, Compensation and Human Resources Information Systems;

    (C) The Vice Chancellor for Administration, ex officio, nonvoting;

    (D) One human resources director representing the organizations under the jurisdiction of the commission, appointed by the appropriate chancellor;

    (E) One human resources director representing the organizations under the jurisdiction of the council, appointed by the appropriate chancellor;

    (F) One human resources director representing the doctoral degree-granting institutions appointed by the appropriate chancellor. This individual may not represent the same institution that is represented by the membership position provided in paragraph (I) of this subdivision;

    (G) One classified employee representing the organizations under the jurisdiction of the commission, appointed by the Advisory Council of Classified Employees;

    (H) One classified employee representing the organizations under the jurisdiction of the council, appointed by the Advisory Council of Classified Employees;

    (I) One classified employee representing the doctoral degree-granting institutions appointed by the advisory council of classified employees. This individual may not represent the same institution that is represented by the membership position provided in paragraph (F) of this subdivision;

    (J) The chair of the ad hoc Classification Subcommittee created by the Vice Chancellor for Administration pursuant to section thirteen, article one-b of this chapter, who serves one nonrecurring four-year term. At the end of four years, the chair may be appointed to serve one additional consecutive four-year term, but only if he or she fills a committee membership position representing a constituency group named in this subdivision; and

    (K) Three members of the ad hoc Classification Subcommittee, appointed by the Vice Chancellor for Human Resources, who serve two-year, nonrecurring terms and are not eligible to succeed themselves to consecutive terms. These members provide continuity and information to other members on changes to the job evaluation plan and point factor methodology recommended by the subcommittee and help to ensure consistency in classification decisions.

    (2) An organization may not have more than two members serving on the committee at any time. A human resources director currently serving on the Job Evaluation Committee created by the commission and council may not be appointed or selected to fill an initial term on the Job Classification Committee. Membership is rotated in order to provide for participation from each organization.

    (3) Members serve staggered terms. With the exception of members who serve pursuant to paragraphs (J) and (K), subdivision (1), subsection (b) of this section, one third of the initial appointments shall be for two years, one-third for three years and one-third for four years. Thereafter, all terms are four years. A member may not serve more than four years consecutively. The Vice Chancellor for Human Resources shall certify that appointments to the committee are made in accordance with this section. If the groups responsible for appointing members fail to do so within a reasonable time, the Vice Chancellor shall select members from the named constituency group to serve on the committee. A majority of the voting members serving on the committee at a given time constitutes a quorum for the purpose of conducting business.

    (c) Powers and duties of the committee include, but are not limited to, the following:

    (1) Modifying and deleting jobs and assigning job titles;

    (2) Reviewing and revising job titles to make them consistent among organizations, including adopting consistent title abbreviations;

    (3) Establishing job worth hierarchies and data lines for each job title;

    (4) Classifying jobs, establishing proper pay grades and placing jobs in pay grades consistent with the job evaluation plan;

    (5) Determining when new job titles are needed and creating new job titles within the system;

    (6) Recommending base pay enhancements for jobs for which the application of point factor methodology produces significantly lower salaries than external market pricing. The committee may exercise this authority only if it reevaluates each job annually to make a determination whether the enhancement should be continued;

    (7) Recommending a procedure for performing job family reviews;

    (8) Determining appropriate career ladders within the classification system and establishing criteria for career progression; and

    (9) Hearing job classification appeals prior to commencement of the formal grievance process pursuant to commission and council rule.

    (d) The committee shall meet monthly if there is business to conduct and also may meet more frequently at the call of the chair. When evaluating jobs, the committee shall use the following procedure:

    (1) Each committee member shall classify each job individually, independently of other members;

    (2) The chair shall compile and share the individual evaluations with the whole committee; and

    (3) After discussing the issues and resolving differences, the committee shall make a determination of the appropriate classification for each job.

    (e) The commission and council shall use a point factor methodology to classify jobs. The commission and council jointly may adjust the job evaluation plan, including the factors used to classify jobs and their relative values, at any time.

    (f) No later than July 1, 2012, the commission and council shall have in place an up-to-date job description for every classified job.

    (g) The commission and council shall develop a position information questionnaire to be used by all organizations to gather data necessary for classification of positions within the job worth hierarchy.

§18B-9A-5. Compensation planning and review committee established; membership; meetings; powers and duties.

    (a) The commission and council jointly shall establish and maintain a compensation planning and review committee. Within the guidelines established in this article and articles seven, eight, and nine of this chapter, the committee shall manage all aspects of compensation planning and review that the commission and council jointly delegate to it.

    (b) The committee consists of the following members:

    (1) The Vice Chancellor for Human Resources who chairs the committee and votes only when a tie occurs;

    (2) One classified employee representing the organizations under the jurisdiction of the commission, appointed by the Advisory Council of Classified Employees;

    (3) One classified employee representing the organizations under the jurisdiction of the council, appointed by the Advisory Council of Classified Employees;

    (4) One classified employee representing the doctoral degree-granting institutions appointed by the Advisory Council of Classified Employees. This individual may not represent the same institution that is represented by the membership position provided in subdivision (11) of this subsection;

    (5) One faculty member representing the organizations under the jurisdiction of the commission, appointed by the advisory council of faculty;

    (6) One faculty member representing the organizations under the jurisdiction of the council, appointed by the advisory council of faculty;

    (7) One president appointed by the Chancellor for Higher Education;

    (8) One president appointed by the Chancellor for Community and Technical College Education;

    (9) One human resources professional representing the organizations under the jurisdiction of the commission, appointed by the Vice Chancellor for Human Resources;

    (10) One human resources professional representing the organizations under the jurisdiction of the council, appointed by the Vice Chancellor for Human Resources;

    (11) One human resources professional representing the doctoral degree-granting institutions appointed by the appropriate chancellor. This individual may not represent the same institution that is represented by the membership position provided in subdivision (4) of the subsection;

    (12) The Director of Classification, Compensation and Human Resources Information Systems;

    (13) The Vice Chancellor for Administration, ex officio, nonvoting; and

    (14) Additionally, the initial committee membership includes the chair of the ad hoc Market Study Committee and the chair of the ad hoc Compensation Steps Committee, both committees created by the Vice Chancellor for Administration pursuant to section thirteen, article one-b of this chapter. These members each serve one nonrecurring four-year term. At the end of four years, the chairs may be appointed to serve one additional consecutive four-year term, but only if they fill a committee membership position representing a constituency group named in this subsection.

    (c) The committee shall meet at least quarterly and at other times at the call of the chair. A majority of the voting members serving on the committee at a given time constitutes a quorum for the purpose of conducting business.

    (d) The terms of members are staggered. Of the initial appointments, excluding the chairs of the Market Study Committee and the Compensation Steps Committee, one-third shall be for two years, one-third for three years and one-third for four years. Thereafter, all terms are for four years. The Vice Chancellor for Human Resources shall certify that appointments to the committee are made in accordance with this section. If the groups responsible for appointing members fail to do so within a reasonable time, the vice chancellor shall select members from the named constituency group to serve on the committee.

    (e) Subject to the exception in subdivision (12), subsection (b) of this section, members of the committee may serve no more than four consecutive years and no member may be elected or appointed to serve an additional, nonconsecutive term until each eligible individual in the category from which that member was elected or appointed has been provided the opportunity to serve on the committee. An institution may not have a majority of the institution committee members.

    (f) The Compensation Planning and Review Committee has powers and duties which include, but are not limited to, the following:

    (1) Making annual recommendations for revisions in the system compensation plan, based on existing economic, budgetary and fiscal conditions or on market study data.

    (2) Overseeing the five-year external market salary study;

    (3) Overseeing the annual internal market review;

    (4) Meeting at least annually with the Job Classification Committee to discuss benchmark jobs to be included in salary surveys, market “hot jobs” that may require a temporary salary adjustment, results of job family reviews, and assessment of current job titles within the classification system for market matches and other issues as the two committee chairs determine to be appropriate; and

    (5) Performing other duties assigned by the commission and council or necessary or expedient to maintain an effective classification and compensation system.

    (g) The commission and council may allow the committee to collapse the three lowest pay grades into a single pay grade and provide for employees to be paid at rates appropriate to the highest of the three lowest pay grades.

§18B-9A-6. Salary structure and salary schedules.

    (a) The commission and council shall maintain a market salary structure and minimum salary schedules and ensure that all organizations under their respective jurisdictions adhere to state and federal laws and duly promulgated and adopted organization rules.

    (b) The commission and council may not delegate any of the following duties to the Compensation Planning and Review Committee or the Job Classification Committee:

    (1) Approval of a classification and compensation rule;

    (2) Approval of the job evaluation plan;

    (3) Approval of the annual market salary schedule; or

    (4) Approval of the annual minimum salary schedule;

    (c) The commission and council jointly shall develop and maintain a market salary structure. The market salary structure serves as the basis for the following activities:

    (1) Evaluating compensation of classified employees in relation to appropriate external markets; and

    (2) Developing the minimum salary schedules to be adopted by the commission and council.

    (d) The market salary structure shall meet the following criteria:

    (1) Sets forth the number of pay grades and steps to be included in the structure;

    (2) Includes a midpoint value for each pay grade which represents the average salary of jobs in that pay grade. The commission and council may choose a midpoint value that is not based exclusively on market salary data; and

    (3) Includes minimum and maximum step values based on an established range spread, as well as values for other steps in the salary structure.

    (e) The commission and council jointly shall contract with an external vendor to conduct a classified employee market salary study at least once within each five-year period. At the conclusion of the study, the commission and council, in consultation with the Compensation Planning and Review Committee, may take any combination of the following actions:

    (1) Adjust the number of pay grades and the point values necessary for a job to be assigned to a particular pay grade;

    (2) Adjust the midpoint differentials between pay grades better to reflect market conditions; or

    (3) Adjust the range spread for any pay grade.

    (f) The commission and council jointly may perform an annual review of market salary data to determine how salaries have changed in the external market. Based on data collected, the commission and council jointly in consultation with the Compensation Planning and Review Committee, shall adjust the market salary structure, if changes are supported by the data. In the absence of a market salary study conducted by an external vendor, the commission and council may not adjust the midpoint differentials between pay grades unless required to do so by a change in minimum wage or other laws and may not adjust the range spread for any pay grade.

    (g) Annually, the commission and council may approve a minimum salary schedule that sets forth a compensation level for each step and pay grade below which no organization employee may be paid.

    (1) The minimum salary floor for each pay grade and step on the minimum salary schedule is determined by applying the percentage fixed by commission and council rule promulgated pursuant to section seven of this article to the annual market salary data. The commission and council also shall consider the minimum wage and other laws that ensure that employees earn a living wage and shall maintain a salary structure which ensures that the average salary of each class of employees meets relative market equity among employee classes. The commission and council may take into consideration other factors they consider appropriate.

    (2) The salary of an employee working fewer than thirty-seven and one-half hours per week shall be prorated.

    (h) The organization rule promulgated pursuant to subsection (d), section seven of this article may provide for differential pay for certain employees who work different shifts, weekends, or holidays.

§18B-9A-7. Classification and compensation rules required; emergency rule authorized.

    (a) Notwithstanding any provision of law to the contrary, the commission and council jointly shall design, develop, implement and administer the personnel system of classification and compensation pursuant to this article and articles seven, eight and nine of this chapter. In developing and designing the system, they shall give careful consideration to the recommendations and supporting documentation contained in the Final Report to the Select Committee on Higher Education Personnel, prepared pursuant to section thirteen, article one-b of this chapter, which was received and approved by the Select Committee on January 11, 2010.

    (b) Classification and compensation system rule. --

    By November 1, 2011, the commission and council shall propose a joint rule or rules for legislative approval in accordance with article three-a, chapter twenty-nine-a of this code to implement the provisions of this article and articles seven, eight and nine of this chapter. The rule shall establish a classification and compensation system that incorporates best human resources practices and takes into consideration the recommendations of the Legislative Select Committee on Higher Education Personnel. At a minimum, the system rule shall address the areas of organization accountability, employee classification and compensation, performance evaluation and development of organization rules.

    (1) Organization accountability. --

    The system rule shall provide a procedure for correcting deficiencies identified in the human resources audits conducted pursuant to section nine, article seven of this chapter. The procedure shall include, but is not limited to, the following provisions:

    (A) Specifying a reasonable time for organizations to correct deficiencies uncovered by an audit;

    (B) Applying sanctions when major deficiencies are not corrected within the allotted time:

    (i) For purposes of this subsection, a major deficiency means an organization has failed to comply with federal or state law or with personnel rules of the commission and council.

    (ii) When a major deficiency is identified, the commission or council, as appropriate, shall notify the governing board of the institution in writing, giving particulars of the deficiency and outlining steps the governing board is required to take to correct the deficiency.

    (iii) The governing board shall correct the major deficiency0 within four months and shall notify the commission or council, as appropriate, when the deficiency has been corrected.

    (iv) If the governing boards fail to correct the major deficiency or fails to notify the commission or council, as appropriate, that the deficiency has been corrected within a period of four months from the time the governing board receives notification, the commission or council shall apply sanctions as specified:

    (I) A formal reprimand shall be placed in the personnel file of each key administrator who shares responsibility and has operational authority in the area of the identified deficiency.

    (II) Other sanctions may include, but are not limited to, suspending new hiring by the organization and prohibiting compensation increases for key administrators who have authority over the areas of major deficiency until the identified deficiencies are corrected.

    (C) Certifying that an organization has achieved full funding of the temporary annual classified employee salary schedule or is making appropriate progress toward achieving full funding pursuant to section three, article nine of this chapter.

    (2) Employee classification and compensation. -- The system rule shall establish a classification and compensation system to accomplish the following objectives:

    (A) Moving classified employees through the classification system based on performance and other objective, measurable factors including education and experience above position requirements and years of experience at the pay grade;

    (B) Achieving and maintaining appropriate levels of employee dispersion across steps;

    (C) Assigning each current employee to an initial step for his or her pay grade that is closest to and exceeds his or her current salary regardless of previous education, experience or performance. The rule shall provide that the salary of a current employee may not be reduced by a job reclassification, a modification of the market salary schedule, or other conditions that the commission and the council consider appropriate and reasonable;

    (D) Establishing a job worth hierarchy and identifying the factors to be used to classify jobs and their relative values and determining the number of points that are necessary to assign a job to a particular pay grade;

    (E) Establishing an objective standard to be used in determining when a job description or a position description is up-to-date;

    (F) Providing a procedure whereby a classified employee or a supervisor who believes that changes in the job duties and responsibilities of the employee justify a position review may request that a review be done at any time;

    (G) Specifying the acceptable period that may elapse between the time when an organization receives a formal request for a position review and the time when the review is completed. An organization that fails to complete a review within the specified time shall provide the employee back pay from the date the request for review was received if the review, when completed, produces a reclassification of the position into a job in a higher pay grade;

    (H) Providing a procedure by which employees may file appeals of job classification decisions for review by the Job Classification Committee prior to filing a formal grievance. The committee shall render a decision within sixty days of the date the appeal is filed with the commission or the council; and

    (I) Providing for recommendations from the Compensation Planning and Review Committee and the Job Classification Committee to be considered by the commission and the council and to be included in the legislative reporting process pursuant to section eight, article seven of this chapter.

    (3) Performance evaluations. -- The system rule shall provide for developing and implementing a consistent, objective performance evaluation model and shall mandate that training in conducting performance evaluations be provided for all organization personnel who hold supervisory positions.

    (c) Emergency rule. --

    (1) The Legislature hereby finds that an emergency exists and, therefore, the commission and council shall propose a joint emergency rule or rules by November 1, 2013, in accordance with article three-a, chapter twenty-nine-a of this code to implement the provisions of this article and articles seven, eight and nine of this chapter.

    (2) The commission and council shall file the emergency rule or rules with the Legislative Oversight Commission on Education Accountability by the date specified in subdivision (1) of this subsection and may not implement the emergency rule or rules without prior approval.

    (d) Organization rules. -–

    (1) Each organization shall promulgate and adopt a rule or rules in accordance with the provisions of section six, article one of this chapter to implement requirements contained in the classification and compensation system rule or rules of the commission and council. The commission and council shall provide a model personnel rule for the organizations under their jurisdiction and shall provide technical assistance in rulemaking as requested.

    (2) The organization rule shall be adopted within six months of the effective date of any change in statute or rules, unless a different compliance date is specified within the statute or rule containing the requirements or mandate.

    (3) An organization may not adopt a rule under this section until it has consulted with the appropriate employee class affected by the rule’s provisions.

    (4) If an organization fails to adopt a rule or rules as mandated by this subsection, the commission and council may prohibit it from applying any flexibility or discretionary provision relating to human resources contained in statute or in a commission or council rule until the rule requirements have been met.

    (5) Additional flexibility or areas of operational discretion identified in the system rule or rules may be exercised only by an organization which meets the following requirements:

    (A) Receives certification from the commission or council, as appropriate, that the organization has achieved full funding of the temporary salary schedule or is making appropriate progress toward achieving full funding pursuant to section three, article nine of this chapter;

    (B) Promulgates a comprehensive classification and compensation rule as required by this section;

    (C) Receives approval of the classification and compensation rule from the appropriate chancellor in accordance with this section; and

    (D) Adopts the rule by vote of the organization’s governing board.

    (6) Notwithstanding any provision of this code to the contrary, each chancellor, or his or her designee, has the authority and the duty to review any classification and compensation rule promulgated by an organization under his or her jurisdiction and to recommend changes to the rule to bring it into compliance with state and federal law, commission and council rules or legislative, commission and council intent. Each chancellor may reject or disapprove any rule, in whole or in part, if he or she determines that it is not in compliance with law or rule or if it is inconsistent with legislative, commission and council intent.

§18B-9A-8. Implementation of classification and compensation system.

    (a) Sweeping cultural changes are needed to implement the recommendations of the Select Committee on Higher Education Personnel and the provisions of this article and articles seven, eight and nine of this code. These kinds of changes require dedication and cooperation from all employee classes across the two systems of public higher education, the commission, council and state policymakers. The primary responsibility for implementation, however, rests with the commission and the council who shall provide leadership and assistance to the human resources professionals within each organization to bring about the changes successfully.

    (b) The implementation process shall be carried out in incremental steps, some of which may occur simultaneously. The steps include the following:

    (1) Communicating with organization employees and administrators to acquaint them with the guiding principles of the classification and compensation system. The principles which undergird the policy changes are designed to promote fairness, accountability, credibility, transparency and a systematic approach to progress (FACTS for Higher Education). The discussion shall explain the origin of changes in law and policy and show how these are the result of four years of study culminating in the findings and recommendations contained in the Final Report to the Select Committee on Higher Education Personnel (January 11, 2010).

    (2) Seeking out credentialed, experienced human resources professionals to provide staff support to the commission, council and organizations pursuant to section two-a, article four of this chapter who are committed to creating a culture of constant improvement in a complex and rapidly changing environment. These professionals are catalysts to promote the Fair, Accountable, Credible, Transparent, and Systematic principles and to serve the organizations by assisting them in developing and maintaining best human resources practices.

    (3) Conducting an audit of the human resources function at each organization pursuant to section nine, article seven of this chapter to identify best practices and areas of deficiency.

    (4) Developing and implementing employee training and professional development pursuant to section six, article seven of this chapter to assist organization professionals in applying the Fair, Accountable, Credible, Transparent, and Systematic principles to all human resources functions.

    (5) Preparing a request for a proposal (RFP) for a human resources information system capable of meeting a wide range of data requirements to support personnel and policy initiatives.

    (6) Establishing the Compensation Planning and Review Committee pursuant to section five of article and the Job Classification Committee pursuant to section four of this article whose members participate and represent a broad range of higher education interests in the decision and policy-making process. 

    (7) Providing data throughout the implementation process to the Select Committee on Higher Education Personnel or the Legislative Oversight Commission on Education Accountability to inform state policy makers of progress and to provide a forum for further discussion of higher education personnel issues and employee concerns.

 

 

 

    NOTE: The purpose of this bill is to clarify language about the duties and responsibilities of the Higher Education Policy Commission. Adding duties and the position of Vice Chancellor for Human Resources to the Higher Education Policy Commission. Rewriting sections dealing with compensation, tenure and pay of personnel with higher education institutions.

 

    Strike-throughs indicate language that would be stricken from the present law, and underscoring indicates new language that would be added.

 

    §18B-7-1, §18B-7-2, §18B-7-3, §18B-7-4, §18B-7-5, §18B-7-6, §18B-7-7, §18B-7-8, §18B-7-9, §18B-7-10, §18B-7-11 and §18B-7-12; §18B-8-1, §18B-8-3, §18B-8-4, §18B-8-5 and §18B-8-6; §18B-9-1, §18B-9-2, §18B-9-3 and §18B-9-4 have been completely rewritten; therefore, it has been completely underscored.

 

 

    §18B-4-2a, §18B-7-13, §18B-7-14, §18B-7-15, §18B-7-16, §18-8-2 are new and article 9A is new; therefore, it has been completely underscored.

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