Senate
House
Joint
Bill Status
WV Code
Audits/ Reports
Educational
Contact
home
home

Enrolled Version - Final Version Senate Bill 348 History

OTHER VERSIONS  -  Introduced Version  |     |  Email


SB348 SUB1 enr
ENROLLED

COMMITTEE SUBSTITUTE

FOR


Senate Bill No. 348

(Mr. Tomblin, Mr. President, original sponsor)

____________

[Passed April 9, 2005; to take effect July 1, 2005.]

____________


AN ACT to amend and reenact §12-4-14 of the Code of West Virginia, 1931, as amended, relating to persons who receive state grants; providing definitions; clarifying when reports of state grants are required; providing consequences for not complying with reporting requirements; providing the withholding of state grants or funds; providing for the debarment from future state grants under certain circumstances; requiring state agencies who administer state grants to have additional duties under certain circumstances; removing filing fees for volunteer fire departments; and providing criminal penalties.

Be it enacted by the Legislature of West Virginia:
That §12-4-14 of the Code of West Virginia, 1931, as amended, be amended and reenacted to read as follows:
ARTICLE 4. ACCOUNTS, REPORTS AND GENERAL PROVISIONS.
§12-4-14. Accountability of persons receiving state funds or grants; sworn statements by volunteer fire departments; criminal penalties.

(a) For the purposes of this section:
(1) "Grantor" means a state spending unit awarding a state grant.
(2) "Person" includes any corporation, partnership, association, individual or other legal entity. The term "person" does not include a state spending unit or a local government as defined in section one-a, article nine, chapter six of this code.
(3) "Report" means a compliance attestation engagement, performed and prepared by a certified public accountant to test whether state grants were spent as intended. The term "report" does not mean a full-scope audit or review of the person receiving state funds.
(4)"State grant" means funding provided by a state spending unit to a person upon application for a specific purpose. The term "state grant" does not include: (A) Payments for goods and services purchased by a state spending unit; (B) compensation to state employees and public officials; (C) reimbursements to state employees and public officials for travel or incidental expenses; (D) grants of student aid; (E) government transfer payments; (F) direct benefits provided under state insurance and welfare programs; and (G) retirement benefits. The term "state grant" does include formula distributions to volunteer and part-volunteer fire departments made pursuant to sections fourteen-d and thirty-three, article three, chapter thirty-three of this code and section sixteen-a, article twelve of said chapter.
(b)(1) Any person who receives one or more state grants in the amount of twenty-five thousand dollars or more in the aggregate in a calendar year shall file with the grantor a report of the disbursement of state grant funds.
(2) The report required by subdivision (1) of this subsection shall be filed within two years of the end of the calendar year in which the disbursement of state grant funds by the grantor was made. The report shall be made by an independent certified public accountant at the cost of the person receiving the state grant. The scope of the report is limited to showing that the state grant funds were spent for the purposes intended when the grant was made.
(c)(1) Any person failing to file a required report within the two-year period provided in subdivision (2), subsection (b) of this section for any state grant funds disbursed after the first day of July, two thousand three, is barred from subsequently receiving state grants until the person has filed the report and is otherwise in compliance with the provisions of this section.
(2) Any grantor of a state grant shall report any persons failing to file a required report within the required time period provided in subdivision (2), subsection (b) of this section for any state grant disbursed after the first day of July, two thousand three, to the Legislative Auditor for purposes of debarment from receiving state grants.
(d)(1) The state agency administering the state grant shall notify the grantee of the reporting requirements set forth in this section.
(2) Any state agency administering a state grant shall, in the manner designated by the Legislative Auditor, notify the Legislative Auditor of the amount of funds to be disbursed, the identity of the person authorized to receive the funds and the purpose and nature of the state grant within thirty days of making the state grant or authorizing the disbursement of the funds: Provided, That if the state grant was awarded prior to the effective date of the amendment and reenactment of this section in the year two thousand five, the grantor shall provide the information required by this section within ninety days of the effective date.
(3) All grantors making state grants that would be subject to the report requirements of this section shall, prior to awarding a state grant, take reasonable actions to verify that the person is not barred from receiving state grants pursuant to this section. The verification process shall, at a minimum, include:
(A) A requirement that the person seeking the state grant provide a sworn statement from an authorized representative that the person has filed all reports for state grants received as required under this section; and
(B) Confirmation from the Legislative Auditor by the grantor that the person has not been identified as one who has failed to file a report under this section. Confirmation may be accomplished by accessing the computerized database provided in subdivision (4) of this subsection.
(4) The Legislative Auditor shall maintain a list identifying persons who have failed to file reports required by this section. The list may be in the form of a computerized database that may be accessed by state agencies over the Internet.
(e) If any report performed pursuant to the requirements of this section provides evidence of a reportable condition or violation, the grantor shall provide a copy of the report to the Legislative Auditor within thirty days of receipt by the grantor.
(f) The grantor shall maintain copies of reports required by this section and make the reports available for public inspection, as well as for use in audits and performance reviews of the grantor.
(g) Reports of state grants not required under the provisions of this section may be authorized by the Joint Committee on Government and Finance to be conducted by the Legislative Auditor at no cost to the grantee.
(h)(1) Volunteer and part-volunteer fire departments may satisfy the report requirements of this section by submitting a sworn statement of annual expenditures to the Legislative Auditor on or before the fourteenth day of February of each year. The sworn statement of expenditures shall be signed by the chief or director of the volunteer fire department and shall be made under oath and acknowledged before a notary public.
(2) If the sworn statement is not submitted on or before the fifteenth day of May, unless the time period is extended by the Legislative Auditor, the Legislative Auditor may conduct a report of the volunteer or part-volunteer fire department.
(3) If the sworn statement of annual expenditures is not filed with the Legislative Auditor by the first day of July, unless the time period is extended by the Legislative Auditor, the Legislative Auditor shall notify the State Treasurer who shall withhold payment of any amount that would otherwise be distributed to the fire department under the provisions of sections fourteen-d and thirty- three, article three, chapter thirty-three of this code and section sixteen-a, article twelve of said chapter until the report is complete. Moneys withheld pursuant to this subdivision are to be deposited in the special revenue account created in the State Treasury in subdivision (4) of this subsection.
(4) The Legislative Auditor may assign an employee or employees to perform audits or reviews at the direction of the Legislative Auditor of the disbursement of state grant funds to volunteer fire departments. The volunteer fire department shall cooperate with the Legislative Auditor, the Legislative Auditor's employees and the State Auditor in performing their duties under this section. If the Legislative Auditor determines a volunteer fire department is not cooperating, the Legislative Auditor shall notify the State Treasurer who shall withhold payment of any amount that would otherwise be distributed to the fire department under the provisions of sections fourteen-d and thirty-three, article three, chapter thirty-three of this code and section sixteen-a, article twelve of said chapter until the Legislative Auditor informs the Treasurer that the fire department has cooperated as required by this section. The State Treasurer shall pay the amount withheld into a special revenue account hereby created in the State Treasury and designated the "Volunteer Fire Department Audit Account". If, after one year from payment of the amount withheld into the special revenue account, the Legislative Auditor informs the State Treasurer of continued noncooperation by the fire department, the State Treasurer shall pay the amount withheld to the fund from which it was distributed to be redistributed the following year pursuant to the applicable provisions of those sections.
(5) Whenever the State Auditor performs an audit of a volunteer fire department for any purpose the Auditor shall also conduct an audit of other state funds received by the fire department pursuant to sections fourteen-d and thirty-three, article three, chapter thirty-three of this code and section sixteen-a, article twelve of said chapter. The Auditor shall send a copy of the audit to the Legislative Auditor. The Legislative Auditor may accept an audit performed by the Auditor in lieu of performing a report under this section.
(i) Any report submitted pursuant to the provisions of this section may be filed electronically in accordance with the provisions of article one, chapter thirty-nine-a of this code.
(j) Any person who files a fraudulent sworn statement of expenditures under subsection (g)of this section, a fraudulent sworn statement under subsection (d) of this section, or a fraudulent report under this section is guilty of a felony and, upon conviction thereof, shall be fined not less than one thousand dollars nor more than five thousand dollars or imprisoned in a state correctional facility for not less than one year nor more than five years, or both fined and imprisoned.
This Web site is maintained by the West Virginia Legislature's Office of Reference & Information.  |  Terms of Use  |   Web Administrator   |   © 2014 West Virginia Legislature ****