Senate Bill No. 31
(By Senators Facemyer and Minear)
[Originating in the Committee on Government Organization;
reported March 17, 2005.]
A BILL to amend and reenact §5-1B-2 of the Code of West Virginia,
1931, as amended; and to amend said code by adding thereto a
new section, designated §5-1B-4a, all relating to requiring
the Chief Technology Officer to maintain a central cross index
repository of forms used by state agencies; definitions; and
additional powers and duties of the Chief Technology Officer.
Be it enacted by the Legislature of West Virginia:
That §5-1B-2 of the Code of West Virginia, 1931, as amended,
be amended and reenacted; and that said code be amended by adding
thereto a new section, designated §5-1B-4a, all to read as follows:
ARTICLE 1B. CHIEF TECHNOLOGY OFFICER.
As used in this article:
(a) "Agency" means any state executive office, department,
division, agency, board, bureau, commission or institution, but
does not include those in the legislative or judicial branch of
state government, those existing pursuant to chapter eighteen,
eighteen-a or eighteen-b of this code or any county, city,
municipal corporation, township, public service district or other political subdivision of the state.
"Chief technology officer" means the person holding
the position created in section three of this article and vested
with authority to assist state spending units in planning and
coordinating information systems that serve the effectiveness and
efficiency of the individual state spending units and further the
overall management goals and purposes of government.
"Experimental Program to Stimulate Competitive
Research" (EPSCoR) means the West Virginia component of the
national EPSCoR program which is designed to improve the
competitive research and development position of selected states
through investments in academic research laboratories and
laboratory equipment. The recognized West Virginia EPSCoR, which
is part of the Governor's Office of Technology, is the responsible
organization for the coordination and submission of proposals to
all federal agencies participating in the EPSCoR program.
(d) "Form" means every piece of paper, computer disk,
transparent plate or film containing information, printed,
generated or reproduced by whatever means with blank spaces left
for the entry of additional information to be used in any
transaction involving an agency.
"Information equipment" includes central processing
units, front-end processing units, miniprocessors, microprocessors
and related peripheral equipment such as data storage devices,
networking equipment, services, routers, document scanners, data
entry equipment, terminal controllers, data terminal equipment,
computer-based word processing systems other than memory
typewriters and equipment and systems for computer networks.
"Information systems" means computer-based information
equipment and related services designed for the automated
transmission, storage, manipulation and retrieval of data by
electronic or mechanical means.
"Information technology" means data processing and
telecommunications hardware, software, services, supplies,
personnel, maintenance and training, and includes the programs and
routines used to employ and control the capabilities of data
"Related services" include feasibility studies,
systems design, software development and time-sharing services
whether provided by state employees or others.
"Telecommunications" means any transmission, emission
or reception of signs, signals, writings, images or sounds of
intelligence of any nature by wire, radio or other electromagnetic
or optical systems. The term includes all facilities and equipment
performing those functions that are owned, leased or used by the
executive agencies of state government.
§5-1B-4a. Cross index for state agency forms.
(a) The Chief Technology Officer shall maintain a central
cross index repository of agency forms to promote and provide a
central source of agency forms for common use and availability.
(b) Agencies shall provide, at the request of the Chief
Technology Officer, agency forms which the Chief Technology Officer
determines necessary to meet the requirements of this section.
(c) The Chief Technology Officer may:
(1) Study, develop and establish a program for the
coordination between agencies to develop forms for interagency and common administrative use;
(2) Review agency forms for grammar, spelling, clerical and
technical correctness and advise agencies of any errors found upon
(3) Develop a comprehensive system of numbering and
cataloguing of agency forms;
(4) Make recommendations to agencies for the economical and
uniform development of forms;
(5) Recommend measures to agencies to avoid undue creation and
reproduction of forms;
(6) Establish and develop a program for the availability of
agency forms through the use of information systems and information
technology, accessible to agencies and the general public; and
(7) Cooperate with and seek the assistance of the Director of
the Division of Purchasing within the Department of Administration
in the development of the agency forms program.
(NOTE: This bill requires the Chief Technology Officer to
maintain a central cross index repository of agency forms for
common use and availability and requires agencies to cooperate in
the effort. The Chief Technology Officer is authorized to provide
other services to assure uniform quality and availability of forms.
§5-1B-4a is new; therefore, strike-throughs and underscoring
have been omitted.)